Accounting Clerk IV HS

Job Description

POSITION TITLE : ACCOUNTING CLERK IV REPORTS TO : PRINCIPAL

OVER-TIME STATUS : NON-EXEMPT PAY GRADE : 412

JOB SUMMARY :

This position is responsible for performing administrative and accounting work including but not limited to financial data entry, verification of supporting documentation and recordkeeping .

Ensures quality control of all data entered into financial management system. Work is performed under the general supervision of the Accounting Supervisor.

ESSENTIAL DUTIES :

• Processes payments of purchase order invoices, direct pay; ensures accuracy and verifies
• Performs administrative duties by entering data, scanning documents, retrieving and updating information in financial management
• Performs audits of all payables to confirm proper authorization, mathematical accuracy, adequate support documentation, accurate payee information and to determine if the payment has been properly
• Researches and analyzes data to resolve discrepancies such as payment inquiries by vendors, errors on invoices and maintains contact necessary with vendor and various school / department staff until all discrepancies are
• Responds to school / department requesting stop payments of vendor checks, issues with balancing monthly vendor statements and various
• May provide assistance to external auditors and stakeholders by gathering requested information as directed by the Accounting

JOB SPECIFICATIONS / PHYSICAL REQUIREMENTS :

Accounting - knowledge of general accounting principles and procedures and financial computations as it relates to accounts payable.

Knowledge of the process used in auditing and matching invoices and paying

• Customer Service - Knowledge of principles and processes for providing customer service. This includes setting and meeting quality standards for services, and evaluation of customer
• Technology- Thorough knowledge of office systems, practices, procedures and administration. Knowledge of general office equipment and personal computers.
• Computer Skills - Utilizes a personal computer to effectively complete a variety of administrative tasks with reasonable speed and accuracy.
• Interpersonal Relationships - Develops and maintains cooperative and professional relationships with schools / departments and the public.

Effectively responds to and resolves inquiries and

Time Management - Plans and organizes daily work routine. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly.

Implements work activities in accordance with priorities and estimated

• Communication - Ability to effectively communicate ideas and procedures verbally and in Ability to listen and understand information and ideas being presented verbally and in writing.
• Financial Management - Ability to review processes and to compare information in order to identify discrepancies and deviating Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.

EDUCATION AND EXPERIENCE :

Requires an Associate's Degree in Accounting, Business Management or related field and 1- 2 years of responsible accounts payable or closely related experience or an equivalent combination of education and experience.

MUNIS financial system experience preferred.