Accounting Clerk

Job Description

Job Description

Salary : JOB SUMMARY

JOB SUMMARY

The Accounting Clerk is responsible for the tasks associated with the Accounts Receivable and Accounts Payable processing for the Philpott Solutions Group Inc.

Philpott) and its subsidiaries. The Accounts Receivable duties include maintaining customer accounts, which includes collecting and applying customer payments.

The Accounting Clerk also assists management in determining and monitoring lines of credit for new and existing customers.

The Accounting Clerk’s main responsibility is to ensure the accuracy of the customer’s account status in order to ensure that Philpott receives payment in the most expeditious timeframe.

The Accounts Payable duties include processing weekly vendor payments and verifying accurate posting. The Accounting Clerk assists management in the set-up of new vendors and their compliance with Philpott’s quality system.

The Accounting Clerk t’s main responsibility is to ensure favorable vendor relations and vendor discounts align with timely and accurate payment processing.

With both the Accounts Receivable and Payable functions, the Accounting Clerk will be responsible for monitoring compliance of the company’s cash management system processes.

The Accounting Clerk will be interacting with Philpott’s customers and vendors on a daily basis and therefore must balance the needs of the customers and vendors with Philpott’s goals and objectives in a professional manner.

The Accounting Clerk must possess and practice strong, effective communication skills and must be highly organized in order to effectively carry out his or her assignments.

A basic understanding of accounting principes and the chart of accounts is required for this position.

ESSENTIAL DUTIES

• Apply customer and vendor payments and reconcile with daily Accounts Receivable and Accounts Payable reports
• Establish and maintain new and existing customer credit limits
• Analyze customer account status daily
• Make phone calls to delinquent customers
• Monitor the cash balance in multiple accounts daily
• Forecast future monthly accounts receivable and payable balances
• Assist in the set-up of new vendor accounts
• Submit required reports weekly and monthly to direct supervisor
• Process monthly credit and debit memos and complete appropriate reporting
• Reconcile customer and vendor disputes as they pertain to payment of outstanding balances that are due
• Provide excellent & considerate internal customer service to management, sales, and other department personnel
• Interface professionally with Internal and External customers and vendors
• Participate in team planning meetings as requested
• Meet defined department goals and activity metrics

RESPONSIBILITIES

• Effective collection of Accounts Receivable and processing of Accounts Payable in a fast-paced, goal-oriented accounting department
• Providing customer service regarding collection issues, process customer refunds, process and review account adjustments, resolve client discrepancies and short payments
• Monitoring and maintaining receivable accounts, customer calls, account adjustments, small balance write off, customer reconciliations and processing credit memos
• Being accountable for reducing delinquency for assigned accounts
• Enlisting the efforts of sales and senior management when necessary to accelerate the collection process and facilitate ongoing, productive relationships
• Maintaining appropriate communication & effective follow-up with sales department regarding customer accounts on a timely basis
• Processing weekly payments for trade and expense vendors, auditing employee travel and entertainment expenses, processing debit memos, reviewing pending accounts payable balance, and monitoring and maintaining payable accounts
• Maintain company expense reporting software and assist employees on submitting expenses when needed
• Maintaining cash balance in several accounts and monitoring current and future cash needs while forecasting future receivable and payable balances
• Apply customer payments and process payables in our fully integrated information system
• Establishing and maintaining effective and cooperative working relationships with customers, vendors and all Philpott personnel
• Performing other assigned tasks and duties necessary to support the Accounting Department
• Backing-up for office phone and greeting guests

QUALIFICATIONS

• 3-5 years High Volume corporate Collections and Payable experience
• Knowledge of Billing and Collections procedures
• Accounts Receivable and Accounts Payable knowledge / experience
• Strong attention to detail
• Goal Oriented
• Commitment to excellent customer service
• Excellent written and verbal communication abilities
• Ability to prioritize and manage multiple responsibilities
• Experience with Cloud Suite Industrial software is a plus

PROFICIENCIES

• Ability to convince customers to pay their bills promptly
• Ability to identify customers approaching financial problems
• Ability to be both helpful and firm when dealing with customers
• Knowledge of professional collection techniques
• Knowledge of accounting practices
• Proficiency with Microsoft suite, specifically MS Excel, PowerPoint and Word
• Ability to quickly adapt to various information technology applications

EXPERIENCE

• Minimum 3 years of demonstrated collection experience
• 1-3 years of demonstrated accounting / bookkeeping experience

PHYSICAL DEMANDS

Employee must be able to perform these essential functions with or without a requested reasonable accommodation.

COMMENTS

This description is intended to provide the essential job functions and requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements as other functions may be assigned.

Management retains the right to add or change the duties at any time.

Benefits :

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life and AD&D Insurance
• Retirement Plan
• Tuition Reimbursement
15 days ago