Event Project Manager - Brand Events

Job Description

Job Description

Project Manager Workshop

COMPANY DESCRIPTION

Van Wyck & Van Wyck is a highly regarded environmental design and event production firm with headquarters in New York City.

We produce bespoke celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences.

www.vanwyck.net

Workshop designs and produces engaging events that communicate a brand’s message. We build experiences that create compelling content, heighten brand loyalty and influence purchase behavior.

www.workshopworldwide.com

Our two sister companies are distinguished by innovative designs and an unsurpassed level of service, with over 20 years of experience in the field.

We are a dynamic, creative, and growth-oriented team with incredibly high production values.

POSITION

Workshop is seeking a passionate and skilled Project Manager to produce large-scale events for our corporate clients. This role involves leading event design from conception to execution, offering a chance to deliver unforgettable experiences globally.

If you get excited about event design, producing exceptional events, and managing client relationships, we encourage you to bring your expertise and creativity to our team.

RESPONSIBILITIES

• Cultivate and manage the most important asset of our firm : our relationships with our clients. From inception and creative process to ongoing project management and execution, you’re in the driver seat.
• Coordinate all aspects of events and special projects, including comprehensive event concepts, design and creative concepts, logistics, and coordination of all event elements.
• Prepare and manage client-facing documentation such as concept notes, estimates, presentations, and timelines.
• Manage the event budget, track expenses, and handle post-event financial reconciliation.
• Address new client inquiries and collaborating with company leadership

BENEFITS AT VAN WYCK & VAN WYCK

Paid Time Off (PTO) : Enjoy flexible, discretionary PTO to balance your work and personal life, with manager approval and proper coverage.

Health Insurance : Comprehensive health benefits include medical, dental, and vision plans, with significant company contributions to premiums and options for FSA or HSA.

One Medical and Talkspace Memberships : Complimentary memberships providing primary care and mental health support.

401(k) Retirement Plan : Participate in a retirement savings plan with pre-tax and Roth options after six months of employment with a discretionary company match

Cell Phone Stipend : Receive a $100 monthly phone reimbursement after three months of employment

Commuter Benefits : Take advantage of our pre-tax commuter benefits program to save on transit and parking expenses.

Gym Reimbursement : Stay fit with a $400 annual gym reimbursement, available to those enrolled in our health insurance plan.

REQUIRED QUALIFICATIONS / SKILLS

Candidates must possess the following qualities :

• Minimum of 3 years of experience producing events.
• Strong proficiency in Office tools, including Microsoft Excel. Capable of learning new software as required.
• Demonstrated passion for events with a creative and detail-oriented approach.
• Excellent client service skills with a track record of managing complex client relationships.
• Effective multitasking and prioritization of multiple large-scale projects.
• Skilled in budget creation and management.
• Superior communication skills, both verbal and written.
• High ethical standards, discretion, and professionalism.
• Flexibility to work long hours and travel as needed for site visits and events.

The ideal candidate will have the following qualifications :

• Previous experience working for an event production company or in an alternative, related field; experience working with corporate clients
• Proven leadership in autonomously managing events.
• Previous experience in hospitality, event design, floral design, interior or architectural design and / or theater set design is a plus
• Demonstrated creative vision
• Experience in supervising junior staff or outside team members
• Bachelor's degree from a four-year college or university
• AutoCAD, PowerPoint, Adobe Suite and other presentation program skills are a plus

Van Wyck & Van Wyck and Workshop are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), transgender status or gender dysphoria, pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, unemployment status, familial status, caregiver or partnership status, or other protected status.

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