HR Recruiting Coordinator

Summary :

Kobe Ichiban Japanese Steakhouse is seeking exceptional candidates to join our Corporate Office and Human Resources team.

We are searching for friendly, detail-oriented, highly motivated individuals who will thrive in a fast-paced, team-oriented restaurant environment.

The Human Resources Assistant position is responsible for providing administrative support to the Human Resources and Corporate Office departments and assisting with various tasks related to but limited to the critical human resources function of recruitment, office administrative tasks, handling correspondences, problem solving and compliance documentation.

Essential Job Functions :

• Assist with the recruitment process including job postings, resume / application screening, scheduling interviews, conducting and administering reference / background checks, helping with the onboarding process for new hires and tracking onboarding training.
• Schedule or administer skill, aptitude, personality, or drug tests for current or prospective employees.
• Serve as job applicants’ point of contact for inquiries or concerns, forwarding relevant issues to the appropriate HR personnel or manager.
• Identify qualified job applicants and refer them to hiring managers, when appropriate.
• Process and review employment applications to evaluate qualifications and / or eligibility.
• Interview job applicants to obtain and verify information used to screen and evaluate them.
• Contact job applicants to inform them of the status of their application and next steps in the employment process.
• Update and maintain job descriptions, handbooks, orientation training material and job postings on all career platforms
• Produce effective communication with potential employees and existing employees through surveys, newsletters and meeting presentations.
• Perform searches for qualified job candidates, using sources such as computer databases, networking, internet, digital, and / or social media recruiting resources, media advertisements, job fairs, recruiting firms, or employee referrals.
• Advise management on organizing, preparing, or implementing recruiting or retention programs.
• Process, verify, and maintain personnel related documentation using human resources management system software, applicant tracking system software, or other technology, including job postings, applications / resumes, new hire onboarding documentation and employment eligibility documents.
• Serve as point of contact with external vendors and administrators, such as staffing agencies.
• Maintain calendars of the HR management team and schedule meetings, HR events, and maintain agendas.
• Assist with compiling and preparing reports, presentations, and documents pertaining to personnel and employment activities, HR metrics, etc.
• Maintain basic and current knowledge of Equal Employment Opportunity (EEO) and non-discrimination / non-harassment guidelines and laws.
• Support the HR department in managing the Human Resources budget, including tracking expenses and ensuring cost-effectiveness.
• Assist in maintaining and fostering a positive Employee Branding through social media and career pages
• Assist in maintaining and fostering a positive Employee Engagement through internal initiatives and programs, such as Employee Newsletter, Employee Spotlight, News of the Day, Recognition Programs, Employee Referral, Birthday and Tenure celebrations
• Organize the Corporate office space such as restocking and distributing supplies, manage the filing system, collect and sort out deliveries and schedule quarterly deep cleanings
• Assist in handling customer, employee, vendor and business inquiries, providing excellent customer service
• Perform other related duties as assigned and provide backup coverage for colleagues when necessary.

Key Behaviors

• Consistently demonstrates integrity, respect, hard work, teamwork and positive attitude values.
• Strong communication skills (ability to communicate in a clear and concise manner).
• Values the opinions of others; actively listens.
• Maintains strict confidentiality with sensitive and personal information.
• Ability to recognize issues that require attention and provide effective support.
• Ability to adjust quickly to changing situations.
• Resourcefulness
• Resilience
• Displays high integrity; promotes brand values.
• Organized; prioritizes and manages time effectively.
• Ownership mentality; self-motivated and driven.
• Pleasant, approachable demeanor, and enjoys helping others.
• Sensitive to others’ needs and feelings.
• Passion for high standards.
• Optimistic and resilient.
• Ensure security measures are upheld to keep company and personnel documents safe and secure.

Qualifications :

Education / Certifications / Experience

• High school diploma or equivalent, required.
• At least 1 year of previous experience working as an HR Assistant, HR Coordinator, Recruiter or administrative support role is highly preferred.
• Certification in Professional in Human Resources (PHR) or Society Human Resources Management Certified Professional (SHRM CP), beneficial.
• Restaurant experience, particularly in casual or full-service dining, preferred.

Key Qualifications (Training and / or Knowledge) :

• Excellent listening and communication skills.
• Ability to build strong relationships.
• Ability to accurately follow instructions.
• High level of attention to detail.
• Actively looking for ways to help others.
• Exposure to and recognition of applicable employment laws, guidelines, regulations, ordinances, and policies.
• Ability to acquire a thorough understanding of the company’s hierarchy, jobs, qualifications, compensation practices, and the administrative practices related to those factors.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient analytical and problem-solving skills.
• Maintain composure in stressful situations and display empathy in communication.
• Expertise working with email and Microsoft Office products such as Word, Excel, and PowerPoint.
• Expertise working within various HR software such as applicant tracking systems.

Physical Demands :

• Prolonged periods of sitting at a desk and working on a computer.
• Access and constantly move about the restaurant on quarry tile, wood, and / or carpeting, both inside and outside (interacting with management and employees, etc.), infrequently.
• Must be able to lift up to 15 pounds at times.

Kobe is committed to making reasonable accommodations for individuals with disabilities consistent with the requirements of federal, state, and local laws and regulations.

Kobe Ichiban Japanese Steakhouse has been a cornerstone of the Orlando and Tampa dining communities since 1984. As a local staple with 13 locations across Central and West Coast Florida, we are renowned for our teppanyaki dining experience, where skilled chefs create unforgettable moments by preparing meals right at the table.

We also offer traditional dining options, including a full-service bar, sushi, and hibachi dishes crafted in our kitchen.

At Kobe, we pride ourselves on creating an upbeat and lively atmosphere that makes every visit a celebration. Join our team and be a part of a dynamic and established brand that has been delighting guests and shaping memorable dining experiences for four decades.