Instructional Assistant - Continuing Education

General Function

The Instructional Assistant for Continuing Education provides support for all aspects of the division performing office duties as needed to facilitate the business of the educational unit in providing services for students.

Qualifications

• Associate degree from a regionally accredited institution is required
• Skills in keyboarding, public relations, communications, and problem-solving skills
• Organizational skills with attention to detail and accuracy are imperative
• A working knowledge of Microsoft Office programs is required

Working Conditions

• Office environment
• Infrequently lifting and carrying items up to lbs
• Infrequently bending and twisting at the waist
• Evening and weekend work hours
• Frequently sitting at a desk or workstation using a computer display, keyboard, mouse and telephone
• Infrequently traveling between buildings on campus, between campuses and to off-campus sites
• Occasional evening or weekend duties may be required

Essential Functions and Responsibilities

The duties of the Instructional Assistant include, but are not limited to :

• Provide for and ensure the security, accuracy, and maintenance of all permanent records, in all formats, of all currently and formerly enrolled students in keeping with NC Community College System standards
• Organize and maintain records and files in accordance to division standards and enter data into Datatel system
• Register students as needed for enrollment into class and provide receipt rosters to coordinators and key and verify grading for each section of class.
• Key student registration and demographic data into Colleague, and preparing contract files and personnel files for monthly payroll
• Provide advanced secretarial, administrative and clerical support to the Division to ensure effective and efficient daily office operations and maintain an inventory of office supplies and order office, instructional and custodial supplies,and equipment as needed through E-Procurement
• Interact with a broad range of faculty, staff, students and external groups
• Answer telephones, transfer calls, maintain voicemail, greet and direct students and visitors to the appropriate area
• Audit, grade, and submit attendance rosters and time sheets at course or semester end and maintain instructor files for reference copies of registrations, time sheets and other information.
• Maintain files of open and past purchase orders, code invoices,verify receipt and location of inventory, submitting revisions of expenditures to the Director of Public Safety for approval, maintain facility rentals and usages, prepare agreements and collecting fees.
• Maintain a contact list of vendors for facility repairs, contacting them as needed, and supervise part-time clerical and student work-study staff

Notice of Nondiscrimination

Lenoir Community College is an Equal Opportunity Employer. The College complies with existing federal, state, and local laws and regulations regarding nondiscrimination.

The College prohibits discrimination against and / or exclusion from participation in any benefits or activities by any person, either on the staff and faculty or in the student body, on the grounds of race, color, creed, religion, national origin, gender, age, political affiliation, or disability.