ESP Shelter Accountant

Position Summary : The Emergency Shelter Program (ESP) Accountant works directly with ESP Regional Managers to assess billings submitted by the Regional Managers on behalf of subcontractors for accuracy and completeness.

The ESP Accountant also reviews subcontractors for financial suitability based on the monitoring of accounting methods and procedures.

While the ESP Accountant reports to the Finance Manager at Divisional Headquarters, they also work closely with the ESP Supervisor and ESP Finance Coordinator to ensure that all financial aspects of the program run smoothly and efficiently.

Essential Responsibilities :

• Review and verify Service Provider financial reports to ensure accuracy and compliance with policies
• Process Service Provider monthly billing submissions through accounting software
• Ensure that monthly billing submissions are submitted to MDHHS (Michigan Department of Health & Human Services) for review and final approval for reimbursement
• Prepare financial reports as requested by the Project Coordinator or State contract Administrator, including quarterly statements
• Collaborate with the ESP Financial Coordinator to monitor and manage financial audits
• Assist with the Transportation Security Administration (TSA) Annual Financial Audit
• Process ESP check requests by vendors and ESP staff in a timely manner
• Collaborate with the ESP Supervisor in processing fiscal year Memorandum of Agreements (MOA's)
• Process statistical programmatic data as applicable
• Collaborate with the ESP Accounting team and ESP Supervisor in creating and managing the fiscal year budget
• Use the fiscal year budget to track expenditures and create lapsed funding reports
• Ensure that end-of-fiscal-year budgets are closed out and balanced
• Maintain and update policies and procedures related to billing functions for ESP
• Perform other duties as assigned

Qualifications :

Education / Experience :

• Bachelor's Degree in Accounting or equivalent experience in Accounts Receivable and Accounts Payable.
• Familiarity with accounting principles (GAAP) including audit preparation
• Ability to monitor grant billing submissions for completeness and accuracy.

Skills, Knowledge & Abilities :

• Strong attention to detail
• Excellent oral and written communication skills
• Ability to work collaboratively with and provide technical assistance to ESP team

Computer Skills :

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed

Certificates and Licenses :

• Complete Safe From Harm training, and keep current as needed
12 days ago