Office Manager/Purchasing

Office Manager / Purchasing

LHH Recruitment Solutions is partnering with a manufacturing company in the East Valley. This company is in search of an office manager to primarily handle international and domestic orders and order fulfillment, purchase orders, handling the logistics of events and trade shows, as well as vendor relations and invoicing.

This person will truly be the "Jack" or "Jill" of all trades in this job.

This role is fully in office, Monday-Friday 8am-5pm. The salary range is between $55k-$65k.

Key Responsibilities :

• Create and place purchase orders for machine orders, ensuring accuracy and timeliness.
• Develop and maintain costing sheets for products, analyzing cost data to optimize purchasing decisions.
• Collaborate with vendors to negotiate pricing, terms, and delivery schedules.
• Coordinate ocean freight shipments, including booking containers, managing documentation, and tracking shipments to ensure on-time delivery.
• Communicate effectively with internal teams to ensure alignment on purchasing priorities and requirements.
• Manage the outbound shipment process for both domestic and international orders, coordinating with logistics partners to ensure timely delivery.
• Prepare and manage commercial invoices for international shipments, ensuring compliance with customs regulations and accurate billing information.
• Monitor warehouse inventory levels and forecast demand to prevent stockouts and minimize excess inventory.
• Maintain accurate records of purchasing activities, including purchase orders, invoices, and contracts.

Qualifications :

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Previous experience in purchasing or procurement, preferably in a manufacturing environment.
• High level administrative support experience preferred!
• Proficiency in Microsoft Office Suite and experience with ERP systems (, SAP, NetSuite).
• Strong negotiation skills and the ability to build effective relationships with vendors.
• Excellent analytical and problem-solving abilities, with a keen attention to detail.
• Outstanding communication skills, both verbal and written.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Knowledge of international trade regulations and logistics processes preferred.

If you are interested in this job, please apply now!

Pay Details : $55, to $65, per year

Search managed by : Cassandra Nienow

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan.

Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.