Coordinator, Accounts Payable

POSITION TITLE : Coordinator, Accounts Payable (Full-Time Regular) (Classified)

REQUISITION # : req7706

DEPARTMENT : Accounting and Treasury

LOCATION : 215 OFFICE BLDG

BENEFIT CATEGORY : Classified (Non-CBU)

EMPLOYMENT TYPE : Full-Time Regular

ANNUAL SALARY RANGE : $44, - 66, (Salaries are paid biweekly)

ANNUAL ANTICIPATED HIRING RANGE : $49, - 60, (Salaries are paid biweekly)

SELECTION PROCESS : Application deadline is 3 : 00 MT on 7 / 23 / 2024 .

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and / or an application for employment.

You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager.

You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date.

The status of your application will be updated in your applicant profile. Post-offer background check required .

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, children) eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement + company contributions after 6 month probation period and immediate vesting
• Flexible spending : Medical expenses FSA, dependent FSA or both
• Employee Assistance Program : counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee / family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborative work environment

To learn more about The City of Fort Collins and Our Community, please read

Job Summary

The City of Fort Collins is seeking a Coordinator, Accounts Payable, to join our Finance department. This is a full-time salaried position with the City with an anticipated hiring salary range of $49, - $60, a year! The Accounts Payable Coordinator will play a crucial role in ensuring the smooth financial operations of our organization, and perform work related to the payment and management of accounts in the City's financial statements.

Responsible for the accurate, efficient processing and payment for goods and services purchased by the City, in accordance with fiduciary responsibilities.

Responsibilities will include accurately processing invoices, reconciling statements, and managing vendor relations. You will be tasked with verifying and posting transactions to ensure timely payments, while also maintaining detailed records and reports.

Collaborating closely with other departments, you will help resolve discrepancies and ensure compliance with company policies and procedures.

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Verify accuracy of accounts payable documents and performs data entry using complex financial software systems;
• Responsible for accurate and timely research of vendor shortage disputes, utilizing analytical tools and the ability to navigate through multiple systems to draw sound conclusions based on results, while maintaining valid and complete supporting documentation for the recommendations.

Partners with supervisor or senior staff to resolve such disputes.

• Timely resolution of internal and external business partners inquiries and concerns.
• Develop and retain a positive working partnership with other departments and outside vendors while utilizing high customer service skills.
• Reconciliation of vendor statements to include requesting missing invoices, requesting vendor refunds when necessary, and providing vendor updates.
• Accurately manages petty cash funds, including detailed documentation.
• Timely execution of scheduled payment processing, such as weekly check writing
• Occasionally support special projects and process improvement initiatives.
• Reports payment data to financial institutions and resolves discrepancies.
• Communicates department policy and procedures to internal and external customers.
• Maintains department documentation for all transactions processed and vendor records in accordance with department policy.

Management Responsibilities

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge Skills and Abilities

• Ability to research and responds to customer inquiries or discrepancies in a timely manner
• High integrity and ability to follow established procedures for managing petty cash funds
• Ability to manage multiple assignments and meet deadlines
• Ability to manage high volume transactions, with accuracy and high attention to detail
• Ability to follow and develop high organization methods to ensure transactions and payments are not delayed or lost
• Ability to establish and maintain effective working relationships with employees, other city departments, build and maintain vendor relationships.
• Basic keyboard skills; able to use Excel to perform basic functions, such as addition, subtraction, etc.
• Able to use department accounting or financial systems in order to input, compile, and extract data
• Basic proficiency in ERP, Financial and or accounting systems.

Required Qualifications

Minimum Preferred High School Diploma or GED and or functionally related licenses or certificates

Experience Requirements

5 years experience in accounts payable or related field, or equivalent combination of education and experience.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task.

We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background.

The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications.

If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.