CGU-Administrative Coordinator, DPE | CGU Claremont Graduate University

Hourly Rate : $24.00-29.00 A pplicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others.

The offered wage or salary is only one aspect of an employee's total compensation. POSITION VISION : Claremont Graduate University is seeking a detail-oriented, experienced, and student-centered person to support operational tasks required within the Division of Politics and Economics (DPE) housed within the School of Social Science, Policy & Evaluation, including its affiliated Institutes.

Experience with CGU's organizational structures, policies, and procedures of the University is required, including technical specialties as outlined below.

This position will report to the Associate Director of SSSPE and support the Associate Director in operational tasks required to administer academic programs within DPE.

CORE FUNCTIONS : Facilitates MA and PhD student success through program from orientation to Doctoral Studies phase; (degree changes to add fields;

tracking and submitting forms for research tools and qualifying exams) Co-Facilitates Student Review Meetings, including follow-up letters to students Assists Director with Program Bulletin updates Assists Director with Student Handbook updates Assists Director in coordinating events that are faculty driven Supervises academic support student workers as needed Co-Coordinates room management for events and other faculty needs Assists Director with maintaining website and Sharepoint Pages Ensures accurate information is tracked in people soft (academic advisor, research advisor, portfolio milestones, etc.

Manages TA hiring Supports SSSPE Finance team as needed Coordinate with recruiters for internal apps (going from MA to PhD) Facilitates Oral Qualifying Exams in DBOS Coordinates student dissertation defenses with students and faculty (this includes keep track and submitting appropriate forms) Facilitates Qualifying Exams by administering, proctoring, and disseminating results with students.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES : Individual must possess knowledge, skills and abilities to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

Excellent ability to multi-task in a fastpaced environment. Excellence in attending to details and error checking all submitted work Strong communication, interpersonal, and presentation skills (verbal and written) Ability to work independently and as an integral part of a collaborative team.

An exceptional customer-service orientation aimed at high-quality interactions with students, faculty, and administrators.

Ability or willingness to use proactive outreach techniques aimed at helping students and faculty move through processes in a timely, smooth, and respectful manner Ability and willingness to meet, track and report on targeted objectives within the school Ability to work effectively, collaboratively, and respectfully with staff, faculty and administration Proficient in MS Office / systems (MS Word, Excel, PowerPoint) Willing and able to work effectively with administrative database systems (e.

g., PeopleSoft, Slate, Workday) Demonstrated knowledge and sensitivity to working with diverse populations. QUALIFICATION STANDARDS : EDUCATION : Bachelor's degree required or equivalent experience in a similar role.

EXPERIENCE : Minimum of one year experience in a similar role. Excellent customer service experience required. LICENSES / CERTIFICATES : N / A OTHER : HOURS : The regular hours for this position are 8 : 30a.

m. to 5p.m. Hours may vary due to needs of the school. This position is on site with the flexibility to work remotely up to 1 day per week with supervisor approval.

CLASSIFICATION AND STATUS : This is a full-time, benefits based, hourly position. SUPERVISORY RESPONSIBILITY : Student workers, as needed.

REPORTS TO : The Associate Director, SSSPE Physical Activities Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.

• Never ? Occasionally ? Constantly Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
• Never ? Occasionally ? Constantly Remaining in a stationary position, often standing or sitting for prolonged periods.
• Never ? Occasionally ? Constantly Moving about to accomplish tasks or moving from one worksite to another. ? Never ? Occasionally ?

Constantly Adjusting or moving objects up to 10 pounds in all directions. ? Never ? Occasionally ? Constantly Communicating with others to exchange information.

Never ? Occasionally ? Constantly Repeating motions that may include the wrists, hands and / or fingers. ? Never ? Occasionally ?

Constantly Operating machinery and / or power tools. ? Never ? Occasionally ? Constantly Operating motor vehicles or heavy equipment.

Never ? Occasionally ? Constantly Assessing the accuracy, neatness and thoroughness of the work assigned. ? Never ? Occasionally ?

Constantly Environmental Conditions Low temperatures. ? Never ? Occasionally ? Constantly High temperatures. ? Never ? Occasionally ?

Constantly Outdoor elements such as precipitation and wind. ? Never ? Occasionally ? Constantly Noisy environments. ? Never ?

Occasionally ? Constantly Hazardous conditions. ? Never ? Occasionally ? Constantly Poor ventilation. ? Never ? Occasionally ?

Constantly Small and / or enclosed spaces. ? Never ? Occasionally ? Constantly No adverse environmental conditions expected.

Never ? Occasionally ? Constantly Physical Demands Sedentary work that primarily involves sitting / standing. ? Never ?

Occasionally ? Constantly Light work that includes moving objects up to 20 pounds. ? Never ? Occasionally ? Constantly Medium work that includes moving objects up to 50 pounds.

Never ? Occasionally ? Constantly Heavy work that includes moving objects up to 100 pounds or more. ? Never ? Occasionally ?

Constantly EEO Statement : Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, gender and / or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, sex, age, sexual orientation, or physical disability or any other legally protected basis in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972, Title I of the American Disabilities Act of 1990 and other applicable laws.

CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women.

This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.

Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.

Successful completion of criminal background and DMV checks required for final candidate.