FISA-OPA has a vacancy for an Asset Management Associate. Under direction of the Deputy Director of Asset and Infrastructure Management, the Asset Management Associate will work with all levels of the organization to coordinate the tracking and reporting of IT assets, contracts, and maintenance renewals in the agency’s Asset Management Enterprise System (FAME)
Responsibilities will be to :
- Accurately enter asset information into FAME, including, but not limited to : delivery date, asset location, user, asset tag number, serial number, product information, ownership, etc.
- Create new assets in FAME that match deliveries
- Tag all physical assets with a FISA-OPA asset tag
- Ensure all assets have associated purchasing and delivery materials attached to the asset within FAME
- Interface with technical managers to verify need for asset maintenance / support renewals
- Interface with Procurement staff to ensure purchases / renewals are properly tracked in FAME
- Assist in performing the annual wall-to-wall full physical inventory of agency assets using barcode scanning devices
- Assist in performing inventory spot checks of agency assets
- Confirming and / or updating asset information, including location, product info, tech manager, serial number, asset tag, status, owner agency, and person association
- Assist in the reconciliation of assets after the annual inventory
- Make sure project plans and / or status reports are updated prior to weekly meetings
- Ensure assets in FAME are linked to purchasing documents
- Create Excel exhibit of all items to be renewed and attach to appropriate purchase request in the agency purchasing system
- Assist in testing FAME application enhancements and provide feedback on test results
- Assist in the disposal of decommissioned assets
- Perform archiving of Asset records as needed
- Participate in the training of College Aide staff and
- Perform reference work, maintain accurate Asset records and perform basic Asset Management cataloguing, filing and indexing
Preferred Skills :
- IT Asset Management experience
- Experience using handheld barcode technology
- Knowledge of various hardware and software products
- Experience working with maintenance / support contracts
- Extensive data entry and analytical skills
- Ability to work independently and meet project deadlines
- Only permanent employees in the Clerical Associate title (or comparable title) and those who are reachable on the civil service list are eligible to apply
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