Administrative Assistant

Responsibilities :

First point contact and performs basic liaison functions with students, faculty, staff, parents, or other department / program constituency : explain policies / procedures, answer various questions, coordinate services / assistance, handle special requests or problems, routing to senior staff members as appropriate.

This includes in-person, phone, and email support.

Oversee and carry out day-to-day departmental clerical / administrative functions, maximizing use of automated systems;

e.g., mail merge, website maintenance, databas e systems, record keeping, order office supplies, etc.

• Willingness and ability to learn new technology and systems ( i.e., StarRez, Workday, etc. )
• Assist with correspondence using Microsoft office and Google Suite products ; e.g., letters, reports, manu als, presentations and the like.
• M aintain appointment and meeting calendars for senior staff and set up meetings. Manage SEAL Conference room calendar.
• Manage the petty cash process for RLE (staff) and SEAL (clubs / orgs), as well as purchasing for clubs / orgs as needed .
• Uses the College’s Event Management system reserve space / media / catering / physical plant / facility needs as required for specific program, events, workshop, and training;

reserve outside transportation as needed; maintain contact with internal and external constituents / vendors related to these goods and services.

• Organize and maintain various departmental files and records for SEAL ; assist in archiving of files.
• Train and oversee the student staff members for RLE Office .
• Perform other specialized or technical administrative tasks and / or special projects related to the department’s primary function.
• All other duties as assigned or directed by the supervisor.
• Occasional weekend / evening responsibilities.

Skills and Abilities :

• Positive attitude, proactive approach, and forward thinking
• Strong technical skills and affinity for learning new technology
• Driven, dedicated and hard-working with "can-do" attitude
• Effective communication and people skills
• Detail oriented with excellent follow up skills
• Refined problem-solving and critical thinking skills required
• Ability to work independently and in team environment
• Ability to prioritize work in a fast-paced environment and successfully manage a process with many moving parts
• Excellent interpersonal skills with ability to use tact and diplomacy; must be able to keep sensitive data and information highly confidential.

Qualifications :

• Associate's degree in business or other appropriate discipline, plus one to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
• Good basic administrative and organizational skills with ability to multi-task and prioritize. Demonstrated initiative in assisting department with admi nistrative functions as needed.
• Attention to detail with experience in organizing and maintaining moderately complex filing and records systems.
• Previous experience working at a college or university desirable.
• A successful candidate will demonstrate a comfort with participating in the institutions mission and identity. Candidates will have strong relationship building skills, a foundation in cultural humility, and experience in building strong relationships with other offices on campus.

Supervision Received :

Supervision is received from Office Directors; guidance and direction may be received from other professional staff members in each office.

A completed application, cover letter, resume and contact information for three professional references are required in order to be considered for this position.

Successful candidates will be able to assist the college in advancing its mission and strategic priorities , which include institution-wide diversity and inclusiveness .