Administrative Assistant

Job Description

Job Description

Summary :

The Administrative Assistant supports the Director of Residential Recovery

Services (DRRS) in ensuring smooth office workflow and efficient operations. This role

involves managing calendars, arranging and coordinating meetings and events, maintaining

the organization's website and social media platforms, and performing various administrative

tasks, as needed.

Primary Responsibilities :

1. Provide comprehensive administrative support to the DRRS, including arranging

conferences or meetings; general clerical support such as receiving and filing

correspondence, records, and reports; receiving and reviewing office mail; preparing

documents and forms; and typing business letters, correspondence, and memorandums

via email and USPS.

2. Maintain an efficient and easily accessible filing system in collaboration with the DRRS,

performing both digital and physical filing duties regularly.

3. Maintain a system for securing, managing, and ordering adequate office supplies.

4. Ensure reimbursement requests, invoices, and reports are properly reviewed before

submission to the DRRS or Executive Director (ED).

5. Maintain and update databases, such as Google Calendar, Google Drive, ZOOM meeting

schedules, and the interoffice directory.

6. Manage the organization's website through platforms like Squarespace and update social

media platforms (e.g., Facebook and Instagram) with staff changes and announcements.

7. Provide logistical coordination of rooms needed for training, programs, or projects; ensure

materials are created for attendees.

8. Provide administrative support for special projects, including initial research and data

collection.

9. Respond to inquiries and provide information to staff, clients, and stakeholders in a

professional manner.

10. Assist in organizing events, meetings, and conferences, including logistics such as travel

arrangements, reservations, and scheduling lunches.

11. Attend meetings to assist staff in taking meeting minutes, distributing them when

authorized.

12. Collect, enter, and analyze data for reports and presentations, focusing on editing for

clarity and conciseness.

13. Ensure adherence to organizational policies and procedures, including confidentiality and

data protection policies.

14. Perform other duties as assigned by the Director of Residential Recovery Services and

Executive Director.

Qualifications :

1. Associate's Degree in Business Administration or related field preferred, or

equivalent professional experience.

2. Minimum of 2 years of administrative experience.

3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite

Gmail, Google Drive, Google Calendar).

4. Strong organizational and time management skills.

5. Excellent written and verbal communication skills.

6. Ability to handle sensitive information with confidentiality and discretion.

7. Experience with website and social media management.

8. Demonstrated respect for and understanding of American Indian cultural values

and traditions.

9. Mature professional who functions well both independently and as part of a team; respectful

interpersonal and communication skills among clients, staff and community is required.

10. If in recovery, three (3) or more years sobriety required.

11. Must have valid California Driver’s License.

12. Must meet standards of character under PL 101-630, section 408, Character Investigation, subsection

a) and PL 101-647, section 231, Requirement for Background Check, subsection (c), and agree that

employer can contact the last two employers, the sex abuse detective division of local law enforcement

and Child Protective Services of the last two counties in which the person has lived or worked to inquire

as to the suitability of the person to work with children.

13. Must agree to abide by the code of ethics established by the Indian Health Service Manual.

Company Description

The Friendship House Association of American Indians is a 501(c)(3), tax-exempt organization, established in 1963 to serve American Indians who were relocated from their reservations to the San Francisco Bay Area.

Since 1963, Friendship House has served more than 5,500 residential clients and hundreds of youth consumers and provided community-focused events for countless numbers of American Indians.

As a cultural center with co-located services and community activities, Friendship House is uniquely poised in the San Francisco Bay area to serve American Indians.

The overarching goal of Friendship House is to promote healing and wellness in the American Indian community by providing a continuum of services that build resiliency to substance abuse.

And to strengthen connections to family and community to improve the spiritual, mental, emotional, and physical well-being of American Indians across the lifespan.

• Friendship House operates three program facilities : the Friendship House American Indian Healing Center, an 80- bed adult men and women residential substance abuse treatment facility located in San Francisco, California;
• the Friendship House American Indian Lodge, a 9-bed facility for women and their children located in Oakland, California;

and the Friendship House Youth Program, an afterschool youth center, located in San Francisco, California.

The Friendship House’s Residential Substance Abuse Treatment Program was established to reduce the incidence of alcohol and drug abuse among American Indians through services designed to strengthen the personal conditions which support a substance-free lifestyle.

In addition to restoring clients to productive living individuals in their respective communities. Prayer, songs and drum circles, sweat lodge ceremonies, talking circles, Walking the Red Road Medicine Way, and many other traditional methods are integral to the residential treatment program.

While many best practices in the substance abuse treatment field have been proven to work effectively with substance abusers from many backgrounds, few evidence-based practices have been evaluated and proven to work with Native people.

We know, based on more than 28 years of tracking our own performance, that American Indians have the best outcomes when Native culture and cultural practices are honored, as well as integrated into our service delivery efforts.

Company Description

The Friendship House Association of American Indians is a 501(c)(3), tax-exempt organization, established in 1963 to serve American Indians who were relocated from their reservations to the San Francisco Bay Area.

Since 1963, Friendship House has served more than 5,500 residential clients and hundreds of youth consumers and provided community-focused events for countless numbers of American Indians.

As a cultural center with co-located services and community activities, Friendship House is uniquely poised in the San Francisco Bay area to serve American Indians.

r n r nThe overarching goal of Friendship House is to promote healing and wellness in the American Indian community by providing a continuum of services that build resiliency to substance abuse.

And to strengthen connections to family and community to improve the spiritual, mental, emotional, and physical well-being of American Indians across the lifespan.

• r n r nFriendship House operates three program facilities : the Friendship House American Indian Healing Center, an 80- bed adult men and women residential substance abuse treatment facility located in San Francisco, California;
• the Friendship House American Indian Lodge, a 9-bed facility for women and their children located in Oakland, California;

and the Friendship House Youth Program, an afterschool youth center, located in San Francisco, California. r n r nThe Friendship House’s Residential Substance Abuse Treatment Program was established to reduce the incidence of alcohol and drug abuse among American Indians through services designed to strengthen the personal conditions which support a substance-free lifestyle.

In addition to restoring clients to productive living individuals in their respective communities. Prayer, songs and drum circles, sweat lodge ceremonies, talking circles, Walking the Red Road Medicine Way, and many other traditional methods are integral to the residential treatment program.

r n r nWhile many best practices in the substance abuse treatment field have been proven to work effectively with substance abusers from many backgrounds, few evidence-based practices have been evaluated and proven to work with Native people.

We know, based on more than 28 years of tracking our own performance, that American Indians have the best outcomes when Native culture and cultural practices are honored, as well as integrated into our service delivery efforts.