Personal Assistant to Learning Environment & Nursing Workforce Leads

Job summary

An exciting opportunity has arisen for a Personal Assistant within the Learning Environment Team to support the workstreams of the Learning Environment Lead Nurse and Associate Director of Nursing Workforce.

This is an exciting opportunity for an experienced secretary to join our corporate team, based at Kettering General Hospital.

You will be required to support the Learning Environment team and Associate Director of Nursing Workforce lead in meetings, taking minutes, drafting agendas, diary management, maintaining nursing and Allied Health Professional clinical placement and workforce activity across the Trust and assistance in organising training events.

A flexible and proactive approach will be required with a high level of initiative and professionalism.

Please note candidates are required to present original certificates for qualifications at interview stage. This vacancy may close earlier than the specified closing date if a high volume of suitable applications are received.

We would consider this as a developmental post for someone working towards completion of NVQ Level 3 Administration or equivalent.

Main duties of the job

The post holder will be expected to provide a full range of administrative secretarial support to the Senior Management Team, to include :

• Providing a complete PA service including answering of incoming telephone traffic, word processing, preparation of agendas and minute taking, filing, data collection, photocopying and the composition of letters.
• Distributing and prioritising incoming mail, using judgement and experience to decide who to filter them to directly for action and information.
• Providing the first point of contact for written and telephone enquiries, some of which may be sensitive, using judgement to establish the validity and priority of the contact.
• Organising and coordinating data collection activities to meet the teams workstreams.

In addition to the above summary, you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.

About us

Kettering General Hospital NHS Foundation Trust is one of the largest employers in the area and we are on an exciting journey.

Our mission is to provide safe, compassionate, and clinically excellent patient care, by being an outstanding employer for our people.

We have entered into a Group Model with neighbouring Northampton General Hospital and have become University Hospitals of Northamptonshire.

Our Excellence Values :

Compassion Respect Integrity Courageous Accountable

Job description

Job responsibilities

In addition to the above summary, you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.

Person Specification

Education, Training and Qualifications

Essential

• Educated to GCSE level C or equivalent level of education
• NVQ Level 3 Administration / RSA Level 3 or equivalent experience (or working towards)
• IT skills - Word Processing / Typing eg RSA / NVQ II

Knowledge and Experience

Essential

• Proven experience of unsupervised senior administrative work in a busy office environment
• Previous experience of using software package Microsoft Office. Word, Excel, Outlook to a high level.
• Experience of accurate Data Inputting and Retrieval
• Experience of working in a process driven environment.

Skills

Essential

• Ability to communicate effectively in both verbal and written form
• Ability to work autonomously and as part of a team
• Ability to problem-solve and prioritise in order to meet deadlines.

Key Competencies and personal qualities

Essential

• Passionate and committed to bring our Dedicated to Excellence values to life, improving the way we work with each other, particularly focusing on empowerment, equality diversity and inclusion of our staff, patients and service users
• Appreciate confidentiality
• Willingness to undertake training
30+ days ago