Director of Bursar Operations

Posting Number : Staff 0403310

Staff 0403310

Classification Title :

Staff

Working Title :

Director of Bursar Operations

Datatel Position ID :

FINA3DRBUROP1A

Annual Hours : 12 Months

12 Months

Placement Range :

$62,071.52 - $69,830.46

Position Type : Regular

Regular

Job Category : Exempt

Exempt

General Description :

This position is responsible for planning, directing, and implementing systems to effectively and efficiently collect and safeguard institutional funds in accordance with College policies and procedures, audit standards, and applicable laws and regulations.

Reports To :

Senior Director of Finance

What position(s) reports to this position? :

Third Party Billing Coordinator

Billing and Collection Specialist

Senior Student Account Representative

Student Account Representative 2

Minimum Education / Experience :

Master’s Degree in Business, Accounting, Finance, or a related field

Minimum (3) years’ experience in accounting, banking, accounts receivable, and reconciliations including supervising staff; or

Equivalency / substitution : a bachelor’s degree and (5) years’ work experience in accounting, banking, accounts receivable, and reconciliations will be accepted in lieu of Master’s degree.

Required Knowledge, Skills & Abilities :

Knowledge :

Accounting, banking, accounts receivables, and reconciliations

Supervisory principles

MS Office products, especially MS Excel

Related systems / software such as Colleague, Datatel, and Touchnet

Higher education processes related to job duties

Skills :

Analyzing and reconciling large amounts of data

Organizing large quantities of data

Communicating, both verbally and in writing

Training others

Communicating positively

Working effectively in a culturally diverse workplace

Dealing positively on human relation issues

Abilities :

Determine Department needs

Define, plan, communicate, and implement process improvements

Physical Demands / Working Conditions :

PHYSICAL / MENTAL DEMANDS AND WORKING CONDITIONS :

The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects.

Additionally, the following physical abilities are required :

This position requires the person to frequently communicate with and listen to students, administration, faculty, staff, and others to perform the essential functions of the position;

must be able to exchange accurate information in various situations.

This position requires the person to frequently move about the Bursar office and OCCC campus to assist customers and perform the essential functions of the position.

This position requires the person to frequently remain in a standing and stationary position.

This position requires the person to frequently position self to work to access files or equipment and / or to assist students.

This position requires the person to use upper and lower body to exert force up to 20 pounds to push, pull or lift materials or equipment.

This position frequently requires the person to operate a computer, other office equipment, and mobile devices to perform the essential functions of the position.

This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

Work is performed in a relatively safe and secure normal indoor, office setting.

Work is performed during normal office hours; however, some evenings and weekends may be required during peak periods.

Preferred Qualifications :

3) years of experience in accounting, banking, accounts receivable, and reconciliations in a Bursar or Financial Director position for an institution of higher learning including experience in supervising staff

Required Training :

Quarterly compliance training as assigned by institution

Work Hours :

Monday through Friday; 8 : 00am to 5 : 00pm, with some evenings & weekends during peak periods.

Department : Bursar

Bursar

Job Open Date : 08 / 27 / 2024

08 / 27 / 2024

Open Until Filled : HR Contact :

HR Contact : Beth Holmes

Beth Holmes

Special Instructions to Applicants :

Applicants are to thoroughly complete the online application and attach the following required documents : cover letter, resume, and transcript conferring highest degree.

Applicants who do not attach the required documents will not be considered for the position.

For application assistance, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8 : 00 AM and 5 : 00 PM.

Job Duties (Position Specific) :

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Job Duties (Duties Assignment Statement) :

Oversees the implementation of appropriate procedures to ensure proper depositing and safeguarding of all payments to the College;

oversees, reviews, and recommends changes when necessary related to the Bursar Office related financial policies.

• Manages the cashiering, college-wide accounts receivable systems, accounts collections, and electronic commerce; obtains and reviews credit card reports from credit card processors;
• reviews and ensures the correct processing of all E-Commerce transactions; reconciles financial transactions in the College ERP system to the Student Receivables and General Ledger;

and directs Bursar Office operations, including closing and balancing the cash receipt system and credit transactions, according to established procedures.

Monitors accounts receivables systems and coordinates with the Office of Financial Accounting; monitors and advises on Retiree Receivables in coordination with Human Resources Benefits Department.

Provides leadership for the continued development and implementation of the Accounts Receivable and Cash Receipts components of the College’s integrated information systems.

Supervises work of Bursar staff, including training, evaluation, and scheduling to meet the anticipated needs of the Bursar office.

Provides systems for collecting past due accounts, including the selection and oversight of outside collection agencies; provides a financial literacy program to ensure development of interventions with students, which includes more aggressive and personalized monitoring of various cohorts of student receivables to maximize collection efforts and decrease bad debt;

coordinates financial literacy efforts with the offices of Student Affairs; and coordinates the Student Appeal of Charges process.

Responds to student and parent phone calls regarding tuition and fee statements and general financial aid; also, assists callers in making contact with appropriate College personnel who can provide additional information.

Coordinates the preparation and issuance of 1098-Ts to students for use in preparing tax returns to take advantage of the Hope Credit and American Opportunity Credit.

Collaborates and assists the Senior Director of Finance with audit requirements and other duties as assigned.

Develops and recommends the annual operating budget(s) for the Bursar Office for approval; monitors budget expenditures to ensure proper implementation and efficient utilization of available resources.

• Assists the Senior Director of Finance in assigned special projects; advises the Senior Director of Finance on significant matters;
• supports other members of management and staff in the achievement of their goals and operational purposes; collaborates and works closely with other offices of Student Services which includes Financial Aid and the Registrar;

and maintains positive relationships with all departments for effective and efficient operation.

Job Duties (Safety / Policy & Procedures) :

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.