Job Description
Job Description
About the Opportunity
This is an opportunity for an Accounting Administrator to join a premier real estate firm renowned for its innovative and impactful developments across residential, commercial, and mixed-use properties.
The Accounting Administrator is responsible for managing the invoicing and collections process, ensuring timely payments from clients, and maintaining accurate financial records.
This role requires strong attention to detail, excellent communication skills, and an understanding of accounting principles.
This role is based out of their corporate headquarters in Englewood Cliffs, New Jersey. This is a full-time, in-office position.
About the Company
Our client is a premier real estate firm renowned for its innovative and impactful developments across residential, commercial, and mixed-use properties.
Committed to excellence, integrity, and sustainability, Mastermind shapes the landscape of community life and commercial environments, fostering spaces that enhance urban living and business operations.
Responsibilities
Invoice Management
o Prepare, issue, and track invoices for rent payments, property services, and other charges
o Ensure invoices are accurate and dispatched in a timely manner
Payment Processing
o Monitor and process incoming payments, including checks, electronic transfers, and others
o Apply payments to appropriate accounts and maintain accurate records using rent collection software
Customer Communication
o Serve as the primary point of contact for tenants and clients regarding payment inquiries and issues
o Resolve any disputes or concerns related to invoices and payments
Reporting
o Generate and maintain reports on accounts receivable status, including aging reports, collections, and outstanding balances
o Provide regular updates to management on the status of receivables
o Support the CFO with financials and budgeting
Collections
o Follow up on overdue accounts and manage the collections process
o Develop and implement strategies to reduce overdue accounts and improve collections efficiency
Record Keeping
o Maintain detailed records of all billing transactions and collections activities
o Reconcile review accounts receivable ledger to ensure that all payments are accounted for and properly posted
o Prepare and present regular reports on the status of accounts receivable
Customer Relations
o Build and maintain strong relationships with clients to facilitate timely payments
o Address client inquiries regarding invoices and payments promptly and professionally
Qualifications
- Associate or bachelor’s degree in accounting, or a related field
- Minimum of 2-3 years of experience in accounts receivable, collections, or a similar role
- Experience with accounting software and ERP systems
- Preferred proficiency in AppFolio
- Understanding of accounting principles and practices
- Excellent numerical and analytical skills
- Proficiency in Microsoft Office Suite, particularly Excel
- Strong communication and interpersonal skills in English and preferably in Spanish
- High level of accuracy and attention to detail
- Ability to handle sensitive information with confidentiality
- Strong problem-solving skills and ability to work independently
Compensation
$60,000 - $70,000, depending on experience
Full benefits package
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