Sr Administrative Associate

Sr Administrative Associate in GAC Savannah

Unique Skills :

The ideal candidate should have experience supporting a management group and a large team of professionals with a range of administrative responsibilities.

The capacity to employ strong soft-skills is essential to representing the organization with a sense of competent, sound professionalism and discretion.

The candidate must have proficiency and skill with Microsoft Office applications including Outlook, Teams, Excel, and Word.

Flexibility and adaptability to changing priorities is important.

Tasks include, but are not limited to

• Director support, to include scheduling and calendar upkeep
• Manager support
• Catering for large team meetings and events
• Non-salary budget management, Capital Expense requests and requisitions
• AmEx P-Card purchases and expense allocations
• Travel support for entire team : assist with travel requests, travel planning, and reviewing expense reports in SAP Concur
• Maintenance of office supplies and area coffee supplies
• Maintenance of team break room
• Conference room maintanance and capability coordination
• Facilities upkeep coordination, facilities requests, facilities access requests
• New hire and consultant onboarding
• Training requests and coordination
• Assist with requests for computing hardware, software, service, and issues
• Seating chart and organization chart management
• Group vacation calendar and holiday calendar support

Education and Experience Requirements

High School Diploma or GED required. Six years demonstrated administrative experience is required.. Extensive experience in administering documentation systems and complex office administration is required.

The use of sophisticated office equipment and software is required.. PC literacy is necessary as well as demonstrable proficiency in grammar, spelling, typing, composition and math.

Addtl education demonstrating continued learning and growth in the job is required.. An AA / AS degree is desirable. Position Purpose : Under minimal supervision, provides advanced administrative support and coordinates specific activities as assigned within the department.

Possesses familiarity with corporate operations and staff.

Job Description

Principle Duties and Responsibilities : Essential Functions :

• Performs a wide range of administrative support duties as required, including but not limited to using word processing and advanced spreadsheet applications on a PC, filing, directing phone and in-person requests for information, preparation of internal correspondence, schedule and travel coordination, mail processing, and departmental meeting support.
• Accomplishes specific departmental responsibilities in accordance with published departmental work instructions. Maintains department procedures and work instructions.
• Works with specialized software applications to develop controls and reports for the department, division or company.
• Participates in the administrative preparation and tracking of departmental budget, annual objectives and strategic planning efforts.
• Participates in departmental or cross-functional teams as appropriate.
• Assist in procedure development as required. Takes appropriate action when non-conformances are identified.
• Maintain accurate records as required.
• Acts in a safe manner and seeks to ensure the safety of others in the immediate work environment.
• Performs a wide range of special projects as assigned.

Perform other duties as assigned.

Additional Information

Requisition Number : 222379

Category : Administration

Percentage of Travel : Up to 25%

Shift : First

Employment Type : Full-time

Posting End Date : 09 / 13 / 2024