Controller #55157

Job Details

Description

Position Summary : Under the direction of the CFO, the Controller will be responsible for all finance, accounting, audit, and reporting activities.

The controller will lead the day-to-day finance and accounting operations. This oversees all functions related to the agency’s budgeting process, including the development of agency and program budgets, manages financial performance for agency programs, research, development, and implementation of new programs and cost centers, as well as manages other special projects at the request of the Vice President of Finance.

The Controller will ensure that VOA Oregon has the systems and procedures in place to support program implementation and manage all audit requirements.

The Controller will work closely with program and division leaders and their staff to advise them regarding finance and accounting information and procedures.

Specific responsibilities include budget development, performance monitoring, financial and operational analysis, financial risk management, costing, grant and contract management, reporting, and compliance (including Federal Uniform Guidance A133 audit) and providing finance operational guidance.

This position also provides agency-wide support for contract coordination, review and monitoring, quality management coordination, and acts as a liaison between the finance and accounting department and program management.

Education, Training, and Experience :

• A bachelor’s degree in accounting, finance, Business Administration, or a related field. Master’s degree in accounting, business, and / or finance highly desired.
• Certified Public Accountant (CPA) and / or Certified Management Accountant (CMA / CGMA) and experience with nonprofit operations highly desired.
• A leader with eight to ten years of accounting and finance experience in financial project management, auditing, budgeting, and reporting of financial information.
• Experience coordinating audit activities and managing reporting, budget development and analysis, general ledger, AP, AR, payroll, and investments.
• Experience translating complex financial concepts to individuals at all levels including finance and non-finance managers.

Ability to effectively communicate all financial matters.

• Experience and knowledge of accounting and reporting software.
• Experience with nonprofit accounting standards and practices, and experience working with all levels of governmental agencies preferred.
• Experience recruiting, developing, and retaining a high performing accounting department.

Additional Eligibility Requirements :

• Ability to pass a DHS criminal background check.
• Reliable form of transportation.

Competencies :

Leadership Inspires and elicits respect and trust; Accepts feedback from others; Provides vision and inspiration to peers and subordinates;

Gives appropriate recognition to others; Displays passion and optimism; ensures others understand how their work relates to the organizational vision and ensures that job goals are aligned with Volunteers of America Oregon goals and strategic objectives.

• Embraces Diversity - Treats all individuals with respect regardless of individual differences (, race, gender, age, ethnicity, physical capabilities / disabilities, sexual orientation, religion);
• Recognizes and communicates the value of diverse perspectives; Fosters an environment of inclusion, where diverse thoughts are freely shared, respected and integrated;

Recruits, develops, and retains a diverse, high-quality workforce in an

equitable manner.

Financial Management - Uses financial and other quantitative information to have meaningful data-driven discussions with members of the management team and measure the overall financial performance of the organization;

Interprets and analyzes the meaning and implications of key financial indicators.

Communication - Demonstrates interpersonal oral communication skills by speaking clearly and persuasively in positive or negative situations.

Written communication skills are clearly written with the audience identified and the message defined in an understandable format.

Strategic Planning Incorporates an awareness of current and future management directives, required functional and technical expertise, resource requirements, and targeted stakeholders into short and long-term plans;

Considers overall structures, patterns, and cycles in the organization / systems, and uses assessment, analysis, and

evaluation methodologies to define metrics and standards of performance.

Results Driven - Develops and utilizes measures to assess goal attainment and outcome achievement; Identifies and meets with appropriate parties to develop an understanding of the project goals and desired outcomes;

Effectively engages team members' participation in achieving goals by identifying strengths of members and assigning tasks based on strengths.

Business Acumen Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition;

Aligns work with strategic goals.

Analytical Decision Making Displays willingness to make decisions using both tangible and intangible data points; Exhibits sound and accurate judgment;

Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decision.

Knowledge, Skills, and Abilities :

• Knowledge of GAAP, including intercompany transactions and exposure to nonprofit accounting practices.
• Knowledge of negotiating and contract management practices.
• Knowledge of project management and organizational principles and ability to apply the principles to strategic initiatives.
• Skilled with Microsoft Office suite (Outlook, Word, Excel, PowerPoint, and SharePoint). Specifically with advanced skills in Excel.
• Skilled using Sage Intacct or other accounting software.
• Skilled with and ability to work with people of diverse backgrounds, cultures, and perspectives.
• Skilled in utilization of interpersonal skills, including the ability to adopt interpersonal skills to work across business units.
• Skilled in critical thinking and creative problem-solving.
• Ability to maintain strict confidentiality.
• Ability to align work with organizational mission and values.
• Ability to be flexible and responsive to changing priorities.
• Ability to be self-directed, take ownership, and see projects to completion in a timely manner.
• Ability to act as a mentor and a coach to director-level staff including direct and indirect reports.
• Ability to extract meaning from numbers and present analysis clearly and concisely to people with varying degrees of financial knowledge.
• Ability to work collaboratively, exercising good judgment, decision-making, and problem-solving skills to achieve shared goals.
• Ability to periodically participate in meetings and events outside of core business hours both in person and remotely through electronic communication mediums.

Essential Duties & Responsibilities :

• Lead the finance department, overseeing all financial operations including accounting, budgeting, forecasting, and reporting.
• Leverage strengths of the finance and accounting team members by helping to clarify roles and responsibilities, including the development and implementation of training programs to maximize and reach optimal individual and departmental goals.
• Ensure compliance with federal, state, and local government regulations, and ensure that expenditures are consistently aligned with grant and program budgets throughout the grant / fund period or federal, state, or local government regulations, utilizing GAAP to ensure that financials are accurately recorded and managed.
• Develop and implement financial policies and procedures to maximize efficiency and maintain internal controls.
• Prepare accurate and timely financial reports for the executive team and board of directors.
• Coordinate with external auditors for annual audits and ensure timely completion of audit reports.
• Oversee the preparation and submission of tax filings and other required documents.
• Manage cash flow and forecasting; develop a reliable cash flow projection process and reporting mechanism.
• Work closely with program directors and managers to ensure program budgets are accurately prepared and monitored.
• Provide strategic financial input and leadership on decision-making issues affecting the organization.
• Ensure financial records are maintained in compliance with accepted policies and procedures.
• Provide leadership utilizing internal communications to promote a positive and supportive work environment.
• Manage the system for the precise and prompt submission and processing of monthly billing, receivables, and reimbursements, ensuring effective internal financial controls and overseeing expenditure related to subcontracting agencies.
• Oversee the invoicing and payment tracking for contracts to ensure they meet both contractual obligations and audit requirements.
• Engage in meetings pertinent to the development of new programs, the drafting of grants, ensuring contract compliance, fostering collaborations, and enhancing service delivery.
• Build and maintain constructive relationships with various Divisions, programs, funders, auditors, collaborators, and both professional and community organizations.
• Conduct financial impact assessments and examine various scenarios for changes in wages across the agency, including adjustments to the minimum wage and other compensation changes from the last fiscal year.
• Lead the budgeting and financial strategy development for agency-wide projects.
• Handle the financial reporting for different government grants, both for initial application and subsequent reporting after the award.
• Develop financial strategies for upcoming projects and initiatives.
• Perform additional tasks assigned by the Vice President of Finance.

Supervisory Responsibility : Supervision of financial and accounting staff.

Work Environment :

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is consistently required to sit most of day, stand, walk, use hands and fingers to handle or feel objects and keyboard, reach with hands and arms, balance, stoop, kneel, talk, or hear.

The employee may occasionally lift and / or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision and the ability to adjust focus.

• Environmental Conditions :
• Works in a professional office setting with moderate light and temperature.

Position Type / Expected Hours of Work : This is a full-time, salaried exempt position, typically operating from Monday to Friday.

Evening hours or weekend work may occasionally be required.

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job.

They are not intended to be an exhaustive list of all responsibilities and activities required for this position.