Data Entry Technician

Data Entry Technician

The County of Orange has exciting job opportunities for motivated, driven and detail-oriented Data Entry Technicians. In this key role, the incumbent will demonstrate usage of proper spelling and grammar to correctly enter data into computerized systems;

type accurately and quickly; produce a variety of complex materials requiring the utilization of advanced keyboarding and correction skills.

Examples of the position duties will include but are not limited to :

• As a primary responsibility, uses a keyboard or data entry terminal to enter alpha and numeric data
• Reviews documents for completeness, accuracy, and consistency in accordance with policies and procedures prior to entry
• Extracts data from documents and coding for entry
• Batches and routes documents
• Generates reports, charts, and graphs
• Operates peripheral equipment such as scanners, printers, modems, and disk drives
• Maintains statistics using spreadsheets
• In addition to the primary assignment, may perform some general office duties including compiling information, calculating data, keeping records, maintaining files, answering phones, and assisting the public

MINIMUM QUALIFICATIONS

Apply now, read the job details by scrolling down Double check you have the necessary skills before sending an application.

Click here for a description of the minimum qualifications for Data Entry Technician .

DESIRABLE QUALIFICATIONS & CORE COMPETENCIES

The ideal candidate will possess the knowledge, skills, and abilities demonstrating the following competencies :

Technical Skills and Knowledge

• Thorough knowledge of the principles of writing and grammar, including proper report and correspondence format, correct spelling and proper word usage, punctuation, and sentence structure
• Ability to key data at a rate acceptable for position requirements (Keyboard at a corrected rate of 5,000 keystrokes per hour with a minimum rate of 85% accuracy)
• Understands the procedures and regulations governing the area of assignment, and the terminology and documents used, and applies that knowledge to the operations of the office
• Reviews discrepancies in data received, requests clarification or advises supervisor on issues related to data, and performs data verification routines in accordance with procedures
• Pays strong attention to details and accuracy
• Evaluates and selects the most appropriate option based on the criteria for assignment
• Proficiency in MS Office Windows, including Microsoft Word, Excel, and Outlook

Planning and Organization

• Develops and maintains effective time management system to manage multiple projects with multiple timeframes
• Plans and prioritizes assignments and meets various deadlines

Interpersonal Skills / Communication Skills

• Interacts in a professional and courteous manner
• Establishes and maintains cooperative working relationships with the public and others
• Works well under pressure with some interruptions
• Works well in a team / group setting
• Communicates efficiently and effectively with supervisors, co-workers, and external customers

SPECIAL QUALIFICATIONS

Social Services Agency

Candidates will be required to undergo a background clearance check from California Department of Social Services (CDSS) and Community Care Licensing (CCL) and must successfully clear prior to the start of their employment.

All employment offers are contingent upon successful completion of a background check.

Probation Department

Positions within the County of Orange Probation Department will require an extensive background investigation including but not limited to, contacting current and / or previous employers, reference checks, criminal searches, verification of credentials, review of credit history, and review of all previous law enforcement applications and / or backgrounds.

PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS

• Physical Characteristics : Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor;
• speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks;

ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and mouse as well as use other office equipment such as a stapler, telephone and photocopy machine.

Mental Conditions : Possess the ability to independently reason in order to reach logical conclusions and decisions; possess the ability to remain calm and appropriately focused in a variety of interpersonal situations.

Environmental Conditions : Ability to work with changing priorities, deadlines and multiple assignments concurrently, within an office environment, while maintaining focus despite workplace distractions.

RECRUITMENT PROCESS

Human Resource Services (HRS) screens all applications to identify the qualified candidates for the position based on the skills required to meet the needs of the County.

Application Screening : (Refer / Non-Refer)

Human Resource Services (HRS) will initially screen applications for the minimum qualifications. Only those applications that meet the required qualifications will be referred to the next step.

Online Assessment (Weighted 100%) :

Candidates will be invited to participate in an online assessment covering job related items.

Eligible List

Once all the assessments have been completed, HRS will establish an Eligible List of candidates. Candidates placed on this list may be referred to a selection interview to be considered for present and future vacancies.

Veterans Employment Preference

The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses.

EMAIL NOTIFICATION :

Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

J-18808-Ljbffr