ADMINISTRATIVE SECRETARY I

Job Summary :

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a self-motivated and detail-oriented candidate to perform a variety of administrative support functions for management at the Arizona State Prison Complex - Yuma.

Apply now, and join our team!

Job Duties :

• Performs general administrative functions for manager
• Answer telephones, route calls, type correspondence, distributes and files documentation
• Attends meetings and generate minutes
• Processes incoming and outgoing correspondence
• Schedules meetings and makes travel arrangements
• Acts as the primary timekeeper
• Ensures overtime report is completed on daily basis, and other reports as requested
• Generates, copies, files, and distributes various reports
• Maintains files in accordance with established records retention schedule to include current and archived documents
• Ensures audit documents are filed daily and documentation is destroyed within policy guidelines
• Generates purchase orders and distributes to various staffs
• Orders, maintains, and distributes office supplies for the unit and assists in quarterly inventory and purchase of supplies
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs) :

Knowledge of :

• General office practices and procedures
• Microsoft Office and Google Suite
• Business English
• Basic mathematics
• Office equipment operation
• Filing systems
• Report preparation
• Payroll practices and procedures

Skill in :

• Composing routine correspondence to include proper format, spelling and language
• Written and verbal communication
• Providing highly detail-orientated results
• Record keeping and report generation
• Time and project management
• Scheduling meetings
• Building and maintaining interpersonal relationships
• Taking and transcribing meeting minutes

Ability to :

• Maintain files of correspondence, records and reports
• Maintain confidentiality
• Adapt to changing priorities
• Learn and adhere to Agency policies and procedures
• Work in a prison environment

Selective Preference(s) :

Prefer one (1) year of professional office experience and proficient use of Microsoft Office and Google Suite

Pre-Employment Requirements :

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits :

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees :

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster / adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program . For a complete list of benefits provided by The State of Arizona, please visit our

Retirement :

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees : Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.