Position Summary :
Performs administrative duties for a VP level executive. Does work of a confidential nature and relieves executive of designated administrative details.
Prepares correspondence, memoranda, reports, etc., utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements.
Must exercise initiative, judgment and knowledge of company practices, policies and organization.
Responsibilities
- Types, edits and proofs correspondence, policies, committee minutes, manuals, letters, forms, procedures, and / or other general typing as directed, initiating other documents and correspondence as appropriate.
- Records and transcribes minutes of committee meetings to maintain an accurate record of decisions.
- Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered. Prepares outgoing mail.
- Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.
- Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and / or redirects callers.
- Maintains and organizes department files.
- Makes travel and lodging arrangements directly or through travel agencies.
- Maintains and orders office supplies as necessary.
- Assists in the preparation of presentations using the appropriate software packages. Receives and summarizes the related data.
- Performs other related duties as assigned or requested.
Qualifications
Minimum Education : None specified; will accept any combination of formal education and / or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED.
Preference may be given to individuals possessing a HS diploma or GED.
Minimum Experience Three to five (3-5) years clerical / administrative experience. Experience using word processing (MS Word), presentation (PowerPoint) and spreadsheet (Excel) software.
Licensure Requirement None
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