Accounting Technician

Job Description : Onsite Downtown Sacramento - Free parking!

PRIMARY PURPOSE OF POSITION :

To perform technical and professional accounting functions in the analysis, interpretation, recording and reporting of the Agency's financial transactions

ESSENTIAL AREAS OF RESPONSIBILITY :

Major responsibilities include, but are not limited to the following :

preparing weekly check runs for various Federal programs (Housing Choice Voucher, Public Housing, Shelter Plus Care, TLCS, etc.

reconciling accounts, funds, and projects, updating the fixed asset system, assisting accountants as needed, processing accounts payable claims, and processing payroll and tax deposits and preparing various state and federal reporting.

EDUCATION & EXPERIENCE :

AA degree plus 2 years related experience or High School Diploma / GED and 4 years related experience in clerical accounting, accounting principles, data processing, and financial recordkeeping

JOB DUTIES & RESPONSIBILITIES :

Financial

• Examine financial documents, data or transactions to determine reasonableness and accuracy
• Conduct general to complex research, as needed (i.e. taxability of benefits, litigation, reconciliation, customer service)
• Draft and implement accounting procedures
• Prepare entries for correcting journals and first-of-year journals
• Enter new fixed assets into the IFAS system (interest and fees)
• Reconcile accounts, funds and / or projects

Assist accountants as needed and provide guidance to other staff in accountants' absence.

Clerical / Administration

• Prepare and respond to correspondence and other inquiries
• Enter and update journal entries and other data in IFAS system
• Test, utilize, update and implement new and existing software
• Process accounts payable claims
• Provide external and internal customer service
• Assist in the planning, development and implementation of internal operations and financial audits Provide customer support and service

Housing / Section 8

• Prepare 1099s at year's end
• Prepare HUD budgets and requisitions
• Conduct internal auditing of Section 8 program (includes developing and implementing audit program)
• Access HUD regulations, interpret and implement
• Provide Section 8 lease updates and revenue projections to management
• Communicate with HUD and other PHAs regarding Section 8 finance issues

Loans

• Set up all loans for servicing
• Generate purchase orders and create purchase requisition numbers
• Sign off and mail pay-off quotations
• Mail 1098 report at year-end

Banking

• Update and maintain check management and fixed asset systems
• Monitor and track cash flow for cash management forecasting
• Transfer funds to and from City Treasurer / Bank
• Update, maintain and create CAFR ( Financial Statement)
• Reconcile bank statement to General Ledger
• Reconcile and post fixed assets
• Create fixed asset and cash and investment audit work papers
• Update and maintain cash fund and GFAAG fund
• Create and generate various cash analysis reports
• Create CDBG Draw down Requests
• Allocate interest income and fees to the different funds
• Establish and maintain petty cash funds
• Communicate with City Treasurer and bank personnel as needed

Payroll

• Process payroll, including gross pay adjustments
• Prepare various payroll reports
• Make tax deposits
• Process and distribute payroll liabilities (AIP)
• Serve as backup to primary staff

Ability to pass Background and Drug Screen if Required by Client