Administrative Assistant Operations

Description

Administrative Assistant, Operations

Reports to : District Manager, Operations

FLSA Status : Nonexempt

Department : Operations

About the Company

Discover El Rio Grande : Your Path to Fresh, Quality Latin Delights!

At El Rio Grande, we're more than just a grocery store; we're a passionate community of food enthusiasts committed to serving you the finest Latin-inspired products.

As the Dallas Fort Worth area's leading locally owned Latin grocer, we take immense pride in our roots and family values.

Our dedicated team isn't just a workforce; they're family. Each member plays a pivotal role in our mission to nurture and uplift the communities we serve.

And we're not stopping there - we're on a mission to redefine the future of food and create even better communities.

Here's where you come in. We invite you to join our family and contribute your unique talents to the table. Your journey with us means you're not just an employee;

you're a vital part of the El Rio Grande community.

Come be a part of the El Rio Grande experience, where fresh, quality Latin flavors meet exceptional teamwork, and where your growth is as important as ours.

About the Position

As an Administrative Assistant, you will play a vital role in providing high-level clerical support to the District Manager of Operations by performing various administrative duties and skilled tasks that will include preparing reports, conducting research, preparing PowerPoint presentations, and collecting data.

The administrative assistant will create and maintain associated documents, spreadsheets, databases, meetings, special events, etc.

and alert the store leadership of critical issues and upcoming events, and all other duties as deemed necessary by the company.

Essential Functions :

• Provides administrative support to the district manager
• Collects requested data and information from various sources, meeting minutes and records, and other documents; prepares summaries of findings and / or other related written correspondence as requested.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Coordinates and schedules travel, meetings, and appointments.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Responds to and resolves administrative inquiries and questions.
• Populate daily and weekly reports as necessary by the District Manager.
• Performs other related duties as assigned.

Qualifications

QUALIFICATIONS & SKILLS :

• High school diploma, secondary education level, or equivalent.
• Bilingual (fluent in Spanish and English).
• Must be 18 years old.
• Minimum of one year of related work experience (food, restaurant / retail experience REQUIRED).
• Microsoft Office experience (Excel, Word, Outlook, PowerPoint, etc.).
• Experience with Report Analysis, Category Analyzer, and Retalix a plus.
• Must possess unquestionable integrity and confidentiality.
• Ability to multitask and function effectively in a fast-paced environment.
• Display strong interpersonal skills.

Physical Demands :

Some lifting, carrying, pushing, and / or pulling; some stooping, kneeling, crouching, and / or crawling; and significant fine finger dexterity.

Generally, the job requires 70% sitting, 20% walking, and 10% standing. This job is performed in a generally clean and healthy office environment.