Our valued client is seeking a Legal Assistant to support a group of attorneys within the Litigation practice group in Baton Rouge through the performance of complex secretarial, administrative and substantive legal duties.
The position is 100% onsite in downtown Baton Rouge. Office hours are 8 : 30-5 : 00.
Job Description
- Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.
- Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications.
- Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.
- Prepare and coordinate e-filings, as well as filings in state courts if needed. Handle incoming and outgoing mail, faxes and scan documents.
- Ensure that documents are saved and filed into the appropriate workspaces / folders in FileSite and paper file.
- Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements.
- Maintain Outlook contacts for each attorney as appropriate.
- Open files, close files and assist with conflicts checks.
- Provide support to the attorneys with timesheets and regular billing matters.
- Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.
- Maintain a good working rapport with clients which requires discretion and judgment.
- Regular and predictable attendance is an essential function of the job.
The role is mostly Legal Assistant work, with some billable Paralegal work as well.
Qualifications and Skills Required :
A high school diploma or equivalency is required; an Associate’s Degree, Business School certificate or related education is desirable.
Significant prior experience may be substituted for a combination of the educational requirements.
- 3+ years of litigation secretarial experience in a law firm environment preferred.
- Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.
- Working knowledge of legal practices, terminology, documents and court procedures.
- Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
- Excellent typing, spelling, grammar, proofreading, transcription and general clerical skills.
- Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records.
- Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.
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