Technical Source is currently in search of a highly organized and detail-oriented Project Coordinator for our client located in the Sanford, NC area .
This role is crucial in ensuring the smooth operation and successful completion of construction, design and engineering projects, particularly in Life Science / pharmaceutical industry manufacturing.
The ideal candidate will possess strong administrative skills, proficiency in document management, and the ability to coordinate effectively with various stakeholders.
Responsibilities of the Project Coordinator include :
Document Management
- Manage and maintain all project documents, including contracts, reports, and correspondence.
- Ensure all documents are accurate, complete, and comply with relevant regulations.
- Develop and implement document control procedures to ensure efficient and effective document management.
- Maintain document databases and ensure they are up-to-date and accessible to authorized personnel.
- Train employees on document control procedures and best practices.
Coordination and Communication
- Coordinate with internal groups to ensure timely and accurate document delivery.
- Collaborate with the internal team to guarantee prompt and accurate document delivery.
- Strong communication skills and interpersonal skills.
Administrative Functions
- Oversee and perform administrative functions concerned with a project.
- Ensure the smooth operation of a work site by performing a variety of administrative tasks.
- Use software to roster staff, manage travel and leave requirements, and create reports about the site’s performance.
- Schedule meetings and take minutes.
- Track project expenses.
- Prepare requested documents for team members.
- Conduct research for team members.
- Create progress reports.
Project Support
- Assist project team with administrative tasks. project management duties.
- Call contractors, make appointments, order supplies, do site visits, and prepare reports.
- Handle the project budget and use time management skills to help the team stay on track.
- Oversee the project’s daily functions to ensure deadlines and compliance requirements are met, reporting to the Project Manager.
Qualifications of the Project Administrator include :
- 5+ years’ experienced developing and implementing document control procedures ensuring efficient and effective document management on capital projects
- Proficiency in Microsoft Office and document management software.
- Proven ability to work collaboratively with diverse teams with excellent organizational skills and attention to detail.
- Strong time management and problem-solving skills.
- Experience in the pharmaceutical manufacturing or engineering sectors is a plus.
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