Operations Project Coordinator

Job Description

Job Description

We are currently searching for an Operations Project Coordinator to work onsite at our project in Champaign, Illinois.

Salary range : $25 - $37 per hour

What you’ll do :

• Create and maintain templates for forms, letters, tracking spreadsheets for Fleet Management. Maintain daily checks on vehicle inspections, vehicle trackers and speeding notifications
• Create and maintain templates for forms, letters, tracking spreadsheets for Safety Equipment Management. Maintain the database for PPE, lifelines, anchors, job equipment, etc.
• Help track and complete special projects; Maintain timelines and spreadsheets; Help create and maintain databases
• Assist with special events such as organizing meetings, holidays, and special events
• Developing and maintaining a well-organized filing system that permits easy reference and rapid retrieval of information
• Develop and maintain company SOP’s
• Understanding and supporting relationships with employees, trade contractors, and clients
• Providing accurate Word, Excel, and PowerPoint support by composing and / or editing a variety of documents.
• Responsible for day-to-day project coordination across multiple departments and projects
• Communicate project status and opportunities to Project Manager and Management team
• Develop and utilize construction software and other related software to manage projects
• Initiate, prepare, process, and review requests for information as required by the project
• Support Subcontractor relations including scheduling, subcontract management, communications, job reporting and compliance
• Manage project documentation
• Support operations team with jobsite specific activities like supporting vehicle maintenance, heavy equipment maintenance, reporting, and scheduling
• Support onsite operations teams with logistics tasks and ensuring proper reporting

What you’ll bring :

• Bachelor’s degree in business management or related degree preferred.
• Two (2) years of project administrative experience, preferably in construction industry.
• Ability to interact / communicate effectively in a professional and pleasant manner with Company’s customers, vendors, affiliates, stakeholders, owners, management, and employees.
• Strong interpersonal skills including written and verbal communication skills.
• Ability to operate proficiently within the in-house computer software programs and Microsoft Office Programs such as Excel, Word and Outlook, and Box.com.

Physical Demands

• Sit or stand at a desk for 6-8 hours per day performing tasks on a computer
• Requires minimal physical effort with periods of walking and standing with light lifting of files
• Minimal bending, stooping, or reaching
• This is an onsite position so there will be exposure to environmental elements during a workday.

What We Offer :

Medical Insurance, Dental Insurance, Vision Insurance, Employer-Sponsored Life Insurance, Voluntary Life / AD&D Insurance, Voluntary Long-Term Insurance, Voluntary Short-Term Insurance, Paid Vacation, Paid Sick Leave, Paid Holidays, Employer Match 401(k) Plan.

What’s Next :

Submit your application and resume for review. If your experience is a match for a current or future need, we will connect with you to learn more about your background and schedule an initial phone interview.

What's important to call out is that we want to make sure not only that you're the right person for us, but also that we're the right next step for you, so come prepared with all the questions you have!

Baywa.re Power Solutions is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances.

In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment.

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