OFFICE COORDINATOR

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families.

In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

Agency : Department of Children and Family Services

Job Title : Office Coordinator, option 2 (Spanish Speaking)

Closing Date / Time : 10 / 30 / 2024

Salary : Anticipated Starting Salary $3,971 / Month; Full Range $3,971-$5,243 / Month

Job Type : Salaried

County : Cook

Number of Vacancies : 1

Plan / BU : RC014

PUC # : 90693190

Divpin # : 91-1633

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.

State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Team Clerical.

Under direction, this position will perform complex, specialized clerical services for a team of supervisors and professional child welfare or child protection staff.

The position will answer phones, greet visitors, maintain files, and perform general clerical functions. This position will utilize Spanish speaking skills in the performance of duties, This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department's operations.

DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills.

We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

• Serves as Secretary to the Area Administrator.
• Prepares and keyboards a variety of confidential correspondence to agency staff, clients, professionals, and community agencies outside the Department for purposes of information and clarification of DCFS rules and procedures.
• Schedules appointments for administrative staff with supervisory staff.
• Arranges and submits business itineraries.
• Receives, sorts, and reads incoming mail for the Area Administrator, making notations if needed.
• Functions in the absence of another administrator’s secretary.
• Translates and interprets, both orally and in writing, for Spanish speaking clients.
• Prepares personnel transaction forms for all staff.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to two years of secretarial / business college

completion of high school and two years of related office experience

two years of independent business experience

• Requires ability to keyboard accurately at 30 wpm.
• Requires the ability to speak and write Spanish at a colloquial skill level.

Conditions Of Employment

Requires ability to pass a background check.

Work Hours : Monday - Friday 8 : 30 am - 5 : 00 pm

Work Location : 15115 Dixie Hwy, Harvey, Illinois, 60426

Supervisor : Sylvester Fulcher

Agency Contact : Tracey Hardrick

Email : [email protected] (Questions Only)

Posting Group : Office & Administrative Support

This position DOES NOT contain Specialized Skills (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.

jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.

If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s).

You may receive emails from the following addresses :

• [email protected]
• [email protected]
23 days ago