Front Desk Administrative Assistant

Overview

At Page, we promise design that makes lives better. We’re actively seeking talented people to join an empowered employee environment.

Page provides architecture, engineering, interiors and consulting services on large, complex projects around the world. We credit the success of our projects that build communities to the global diversity of our people’s backgrounds and experiences.

We’re seeking highly creative, committed team members to help us deliver on our promise of making lives better through design.

As our market sectors and services grow, we continuously add new opportunities. Will you join us? Responsibilities The Front Desk Administrative Assistant is responsible for clerical and administrative support in Page’s New York City office.

Managing incoming telephone calls in a courteous, professional manner; responsible for assisting callers and taking detailed messages as needed, as well as screening sales and other calls according to the firm’s policy.

Greet visitors to the firm, announce their arrival to appropriate Page employee(s), and follow appropriate sign-in procedures them.

Receive deliveries and ensure item(s) are delivered to Page staff. Monitor outgoing shipments (courier, overnight, mail).

Monitor and order shipping / mailing supplies (UPS and USPS). Process incoming / outgoing mail daily and distribute to appropriate Page employee.

Maintain and manage check out list of Personal Protection Equipment (hard hats, safety vest and safety glasses.) Schedule Lunch and Learns for and ensure certificates are sent to staff for continuing education credits.

Prepare expense reports. Enter guests into Proxyclick 1 NY Plaza’s security program. Maintain and update staff and guest weekly sign-in sheets.

Monitor and update conference room calendars, set up refreshments, order catering when needed for meetings. Break down and restore all conference rooms to normal configuration after meetings have ended.

Maintain kitchen cleanliness. Load and run dishwashers as needed. Monitor inventory in storage closet and replenish kitchens and supply closets as needed.

Email the office manager a list of supplies needed to reorder. Always keep lobby area clean. Inform staff of notices (fire drill, maintenance, etc.

from CBRE (building management company) and ABM (office cleaning firm). Send out Angus request for all office maintenance issues.

Provide filing and clerical / administrative support. Complete other duties as assigned by the Office Manager or Page staff.

Qualifications Minimum 5 years of experience in a support role is preferred. Prior experience with an Architectural / Engineering / Construction (A / E / C) firm is a plus.

Associate's degree preferred. Available to work 8 : 30am 5 : 30pm Monday through Friday. Excellent communication skills include language proficiency, writing, and ability to answer multi-line phone system.

Professional appearance. Working knowledge of Microsoft products, including Office (Word, Excel, Outlook), including mail merge.

Must be dependable, punctual, organized, and be able to work independently. Team attitude, ability to multi-task and prioritize.

Base Compensation : $24.00-$28.00 per hour (Actual compensation is subject to variation due to such factors as education, experience, skills and / or location) #LI-JK1