Project Coordinator

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Our Westerville, Ohio client has a contract opportunity for a Project Coordinator .

Project Coordinator

Duties :

Work with the PMO to develop the processes, tools, training and governance around financials of projects.

This includes but not limited to, budget tracking (from Sales), expenses (hours, travel, misc. job expenses), invoicing to customer, recognition of revenue, subcontractor PO’s, payment to subcontractors, etc.

Work with the PMO to develop the requirements needed for PMO from internal client groups (Credit, Finance, Procurement). Work with those internal groups to ensure requirements are being met.

Set up, lead, oversee and implement procedures to ensure client contractual requirements are met in regard to financials.

Perform client contract analysis to determine the billing deadlines, payments terms, billable and non-reimbursable expenses, agreements for insurance and fee billings along with approved billing rates for staff and / or trade labor.

Manage accounts payable for vendor invoice processing, ensure proper sales and use tax are accounted for and responsible for keeping accounts up to date for assigned projects.

Manage accounts payable for subcontractor invoice processing, ensure all applicable lien waivers are submitted and contracts and insurance requirements are in place prior to scheduling payments.

Report to project team any subcontractor payment issues.

Manage periodic close process ensuring all client bills and project costs are posted or accrued if work is in place and of material value.

Update periodic projects assets and rentals for insurance documentation with project team.

Work closely with project managers to create comprehensive action plans concerning resources, budgets and timeframes for projects.

Manage project financial closeout along with project team. Ensure final contract amount and closeout documentation requirements have been met and agreed to by subcontractors prior to issuing final payments.

Supervise current projects and coordinate all team members to keep workflow on track

Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored

Assist with all internal and external audit requests.

Education :

Bachelor’s Degree in Accounting, Finance or related field required, with 3 years of related experience or an equivalent combination of education, training and / or experience.

Skills :

• Excellent knowledge of accounting principles (GAAP) to ensure timely and accurate reporting
• Understand accounting implications of various contract terms related to profitability and risk management
• Able to perform cost analysis procedures
• High degree of organizational skills with exceptional attention to detail
• Must have strong proficiency with financial systems applications and MS Office, specifically Excel and Word. Smartsheet is a plus.
• Must be self-starter, adaptable and flexible to operate with minimal direction and little or no supervision while working in a complex and changing environment
• Exercise independent judgment and discretion with ability to identify problems and make recommendations for resolution
• Demonstrated leadership, strong dedication to teamwork and integrity within professional environment
• Professional written and verbal communication skills.

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