Job Description
Job Description
We are looking for a highly organized and detail-oriented Property Administrator to join our team in Dorchester, Massachusetts.
This role involves managing office administrative tasks, handling tenant correspondence, and processing work orders in a dynamic work setting.
This is a short-term contract employment opportunity that requires proficiency in basic office skills.
Responsibilities :
- Handle incoming calls and provide necessary information or redirect calls as needed
- Enter work orders and applications accurately and efficiently into the system
- Update tenants on the status of their applications and work orders
- Provide additional administrative support to the Property Manager as required
- Assess eligibility and collect required information for applications
- Maintain organized and up-to-date office files
- Process maintenance work orders and maintain relationships with vendors
- Prepare and send out communication (letters, emails, etc.) to residents
- Assist in managing data entry tasks, including filing and scanning documents
- Contribute to the maintenance of accurate customer records.
- Possess a minimum of three years of experience in the role of Property Administrator or similar positions.
- Exhibit proficiency in basic office skills such as typing, filing, scheduling, and phone etiquette.
- Demonstrate experience in handling work orders, including receiving, processing, and tracking them.
- Display excellent oral and written communication skills to effectively liaise with clients, staff, and management.
- Show proficiency in using computer software, including Microsoft Office Suite, property management software, and database systems.
- Exhibit strong organizational skills, with the ability to manage multiple tasks, prioritize, and meet deadlines.
- Demonstrate a high level of attention to detail to ensure accuracy in work tasks.
- Show ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
- Possess a valid driver's license and reliable mode of transportation for occasional travel for property visits if required.
- Show willingness to continuously learn and adapt to changes in the property management industry.
- Possess knowledge of property regulations and laws to ensure compliance.
- Exhibit strong customer service skills to address tenant inquiries and concerns effectively.
- Show a high level of professionalism and ethical behavior in all work-related activities.
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