Administrative Assistant, Healthcare

Company Description :

Since 1898, The Glen Retirement System strives to provide the best environment for the elderly. Our focus is a resident directed philosophy that caters to each resident's individuality by respecting their choices, preserving their dignity and giving them every opportunity to live a purposeful life.

We feel it is the best way to offer the highest quality of care in a compassionate environment that places the respect of our residents above all else.

Daily operations of The Glen community are driven by the residents and carried out by staff members that have been empowered to cater to the interests and personalities of the individuals they work with.

The Glen is a place where you can make a difference, exceed expectations and be a part of a TEAM. The Glen is about quality care, exceptional customer service and going above and beyond for residents who call The Glen home.

Join our Glen family and see the difference.

ESSENTIAL FUNCTIONS : Assists the Administrator with administrative, financial, and record keeping functions.

ADDITIONAL FUNCTIONS :

• Serves as personal secretary to Administrator / Director.
• Answers phone for operation and routes calls.
• Greets and assists visitors, residents, families and personnel.
• Prepares and processes payroll; maintains personnel / payroll records.
• Inputs electronic data into payroll based journal (PBJ) per regulatory requirements.
• Maintains personnel files and coordinates human resource issues with HR Director.
• Accurately maintains employee schedule in time clock system and reports excessive personnel absences, reporting issues, overtime to administrator in a timely manner.
• Maintains administrative files and records in accordance with Glen policy / procedure and or government regulations.
• Responsible for key control system
• Maintains Facility authorized driver log.
• Maintains Facility vehicle maintenance log.
• Maintains and / or appropriately displays applicable licenses and records necessary to meet governmental law and regulations.
• Processes accounts payable invoices for approval and payment and processes checks
• May make bank deposits
• Maintains yearly facility calendar.
• Maintains Policy and Procedure manuals as updates are made or new policies are added.
• Maintains contract books.
• Participates in financial audits including Medicare and Medicaid audits.
• Reconciles credit card statements.
• Orders administrative office supplies.
• Assigns resident pendants and bed stations.
• Maintains and reconciles Patient Fund Account.
• Initiates Representative Payee reports and direct deposit requests to social security administration.
• Maintains Survey preparation file in readiness for annual surveys.
• Maintains and reconciles petty cash drawer.
• Maintains and reconciles meal ticket money.
• Files NAT-7 upon employment change, hiring and termination, of certified nursing assistant staff.
• Maintains daily resident census per payor type.

QUALIFICATIONS / REQUIREMENTS :

• Minimum high school diploma with experience or training in office management. Degree or some college preferable.
• Computer skills should include word, excel, email and database applications
• Experience working in Long-Term Care preferred.
• Experience in payroll management
• General administrative and clerical skills in addition to computer should include : phone, typing, filing, ten-key
• Experience or education in accounting and human resource management
• Good communication skills
• Good time management skills
• Organization and detail management
• Ability to maintain confidentiality of highly sensitive information and data.
• Ability to work under stress with accuracy, speed and attention to detail.
• Valid driver’s license and be willing to operate a motor vehicle

PHYSICAL DEMANDS :

• Extended periods of sitting, standing and / or walking
• Hand and finger dexterity to operate applicable office equipment
• Hearing and visual acuity appropriate to perform job functions
• Lift / carry up to 50 pounds, push / pull minimum of 90 pounds
• Must be able to fulfill job requirements in a high-energy, high-traffic area

Benefits Package :

• Competitive salaries
• Major medical, dental and vision plans
• Supplemental Insurance available during open enrollment once a year
• Paid Time Off (PTO)
• 403 (b) Retirement Plan
29 days ago