Building Materials Purchasing Coordinator

Job Summary :

The Building Materials Purchasing Coordinator is responsible for managing the procurement of materials and supplies needed for construction projects.

This role involves coordinating with suppliers, negotiating contracts, managing inventory, and ensuring timely delivery of high-quality materials.

The Purchasing Coordinator will work closely with project managers, contractors, and other stakeholders to ensure that material needs are met efficiently and cost-effectively.

Key Responsibilities :

Procurement Management :

• Identify and source building materials required for construction projects, including raw materials, fixtures, and equipment.
• Obtain and evaluate quotes from suppliers, negotiate prices, and place orders to secure the best terms and conditions.
• Develop and maintain relationships with suppliers and vendors to ensure reliable and timely delivery of materials.

Inventory Control :

• Monitor inventory levels to ensure adequate supply of materials and avoid overstocking.
• Maintain accurate records of material purchases, deliveries, and stock levels.
• Coordinate with warehouse staff to manage storage and distribution of materials.

Order Fulfillment :

• Track and manage the delivery schedule of ordered materials, ensuring they arrive on time and meet project requirements.
• Address any issues related to order discrepancies, damaged goods, or delayed shipments promptly.
• Collaborate with logistics and delivery teams to optimize the distribution process.

Budget Management :

• Work within allocated budgets to procure materials cost-effectively without compromising quality.
• Prepare and manage purchase orders, ensuring accurate documentation and compliance with budget constraints.
• Analyze material costs and identify opportunities for cost savings or value improvements.

Supplier Coordination :

• Evaluate supplier performance based on delivery, quality, and pricing metrics.
• Resolve any disputes or issues with suppliers in a timely manner.
• Stay informed about market trends and changes in material availability or pricing.

Compliance and Documentation :

• Ensure all purchasing activities comply with company policies, industry regulations, and legal requirements.
• Maintain comprehensive records of purchases, contracts, and communications with suppliers.
• Prepare reports and documentation related to procurement activities and material usage.

Collaboration :

• Work closely with project managers, engineers, and other stakeholders to understand material needs and project specifications.
• Assist in developing and implementing purchasing strategies aligned with project goals and timelines.
• Provide support and expertise to project teams regarding material selection and procurement options.

Qualifications :

• Proven experience in purchasing or procurement, preferably within the building materials or construction industry.
• Strong understanding of building materials, construction processes, and supply chain management.
• Excellent negotiation, communication, and interpersonal skills.
• Proficiency in procurement software and Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational and time-management skills, with the ability to handle multiple tasks and projects simultaneously.

Preferred Skills :

• Certification in Procurement or Supply Chain Management (e.g., CPPB, CPIM).
• Familiarity with ERP systems and construction management software.
• Knowledge of local building codes and regulations.

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.

GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990.

We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.