Job Listing: Deputy Director of Museum Events & Relations

Job Listing : Deputy Director of Museum Events & Relations

Position Title - Deputy Director of Museum Events & Relations

Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required.

Compensation - $60,000-70,000 with benefits

Summary - The Deputy Director of Museum Events & Relations will be hands-on lead and implementer behind the most compelling and engaging public facing events and programs that will advance the Museum’s priorities, strengthen brand position, and increase our engagement with diverse audiences.

This position is responsible for providing logistic leadership and expected to take a hands-on role for all special events, fundraisers / friend raisers, and oversight of the facility rentals program.

The Deputy Director of Museum Events & Relations is a senior management position responsible for the strategic oversight, leadership, and elevation of a multi-faceted events program for the Taubman Museum of Art (TMA).

They build, implement, and lead event-related initiatives and create new sources of income.

This position must exhibit a positive, team-oriented attitude across departments, and support the Museum’s strategic goals and mission working closely with cross-departmental teams.

They are the lead or co-lead on the following (but not limited to) : all fundraisers / friend raisers, member events, cultivation events, the Museum’s Late Nights series, large community weekend events, 75th anniversary events, and special projects as assigned.

This position is a Wednesday to Sunday schedule with some evenings for events.

Job Responsibilities -

• Provides lead for logistical planning, hands-on execution, and post-event follow-up for events including but not limited to Women’s Luncheon, Tastings at the Taubman, Sidewalk Art Show, Special Ticketed Exhibition Opening Weekend, Chairman’s Dinner & Summer Celebration, Member events, VIP events, Late Nights, and large community weekend events.
• Be the Manager on Duty as assigned.
• Responsible for strategy, budget, and oversight of all events providing effective leadership to cross departmental team members in support roles.
• Maintain a current, thorough, and accurate understanding of the Museum's exhibitions and community engagement programs to effectively promote and connect to events.
• Effectively articulate, in written and verbal communications, the mission and impact of the Museum to deepen relationships with supporters, prospects, and external stakeholders.
• Co-Lead with Deputy Director of Operations and Project Management at weekly logistics meetings.
• Supervise Facility Rental Manager and Event Associate along with assigned Manager on Duty with other staff onsite.
• Grow event program with a portfolio of internal Taubman events and rentals from $600,000 to $1.3 million over the next five years.

Event Planning / Logistics :

• Work closely with the Executive Director and the Senior Leadership Team to define new event opportunities.
• Coordinate and outreach to health and human services agencies for use of museum space as a community convenor.
• Work with the Executive Director to build, implement, and lead a year-long events program for the Museum’s 75th Anniversary in 2026.
• Partner with conference hotels to offer add-ons to conferences at the Museum.
• Work with Deputy Director of Community Engagement and Community Engagement Team to plan and implement elements for Late Night series.
• Create opportunities for meet-up groups to use the museum and our public spaces.

Event Implementation :

• Manage and hands-on involvement with day-of vendor arrival, set-up / breakdown, and event needs.
• Set up, operate, and troubleshoot audio visual technology for events.
• Create events / programs in the CRM, manage registrations, and communicate event details to key stakeholders.
• Serve as back-up as needed for all rentals.

Event Tracking / Reporting :

• Create tracking reports to evaluate event / program performance and attendance.
• Coordinate with the Finance Department to manage invoices and payments.
• Oversee and manage the annual event budget.

Perform other tasks as assigned.

Qualifications -

Knowledge, Skills, and Abilities :

Demonstrated willingness to be in a physically demanding role, requiring high energy, and has a non traditional schedule.

Professional presentation, manner, and ability to represent the Museum in an official capacity. Must be able to work well cross-departmentally with colleagues, flexible, a team player and to make the core values and mission of the Museum the foundation of all initiatives.

Must have demonstrated supervising experience, exceptional communication and interpersonal skills, professionalism, and the ability to work collaboratively with multiple stakeholders.

This position requires an elevated level of diplomacy, integrity, and discretion. Must be extremely well organized, pay great attention to detail, and have the highest standards of service-delivery and audience / visitor / participant engagement.

Must possess excellent judgement, and creative problem-solving skills.

Training, Education, and Experience :

10+ years of experience driving in-person, virtual, and hybrid events, utilizing relevant technology and tools. Experience in management, hospitality and event planning required;

ability to manage multiple priorities and meet deadlines. Education or equivalent experience in event strategy and hospitality.

Experience with audio visual equipment and technology.

Special Requirements :

Must be available to work flexible hours weekly, including nights and weekends. Must possess and maintain a valid Virginia driver's license and maintain a driving record acceptable to the Taubman Museum of Art and its insurance carrier(s).

EEOC Statement : The Taubman Museum of Art is committed to creating a diverse environment and is proud to be an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status or any other federal, state, or local protected class.

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