Operations Administrative Assistant

POSITION SUMMARY

U.S. AutoForce, a division of U.S. Venture, Inc., brings together more than 100 years of experience as an industry leader in the distribution of tires, undercar parts, and lubricants to independent tire retailers, auto repair shops, and automotive dealerships.

The Operations Administrative Assistant performs varied duties such as cash handling, facility filing, personnel onboarding, and support the operation directed by management. Must be able to follow procedures with minimal direction and work independently, utilizing professional judgment and interpersonal skills.

Schedule will vary based on individual locations. The schedule for this position is Monday-Friday from 8 : 30am to 5 : 00pm. Overtime as needed.

JOB RESPONSIBILITIES

Perform varied duties such as screening mail, maintaining COD files and records

Utilize a computer to generate general correspondence, reports, and spreadsheets

Assist with new hire onboarding

Assist with team member's system logins

Verify Driver collection bags

May assist with covering dispatch and will call, including breaks and lunches

Daily deposits, collect past due accounts, and assist with clearing COD's (Cash on Delivery)

Maintain office and cleaning supplies

Willingness to provide moderate housekeeping of office and breakroom

May assist with planning company activities, i.e. - wellness fairs, job fairs, facility events

May run errands and make daily bank runs for deposits

May assist with inventory and ECOMM needs

Adheres to all company policies, procedures, and business ethics codes

May need to travel occasionally to other site locations for training and observation

The duties listed in this job description are not exhaustive. Team members may be asked to perform other job-related tasks and follow any job-related instructions given by their supervisor, subject to reasonable accommodations

OUR BENEFITS

Highly competitive wages

Weekly pay

Work boot reimbursement program

Healthcare benefits, available your first day on the job

401(k) with Generous Employer Contribution AND Match

Paid Vacation, Sick time and Holidays

On-the-job training and skill development

Tuition Reimbursement

Employee Discount Programs

Physical Demands and Work Environment

Physical demands : While performing the duties of this job, the employee must be qualified as to visual, auditory, physical, and mental ability to operate equipment safely with or without reasonable accommodation. The employee must frequently lift products weighing up to approximately 50 pounds, and occasionally up to 80 pounds. Occasionally exert a pushing force up to 40 pounds. Handling of commercial tires (e.g., rolling, destacking, team lifting) conduct team lifts or use mechanical equipment.

Protective equipment required : steel or composite toe boots, safety vest, safety harness , seatbelt, SRL (self-retracting lifeline). All equipment is provided by U.S. AutoForce except for steel / composite toe boots. All team members must be able to adhere with safety and manufacture guidelines for compliant use of all protective equipment.

Work environment : While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. Fumes associated with tires and occasionally car parts and lubricants prevalent.

QUALIFICATIONS

A high school graduate plus 1 year administrative / office experience

Excellent organizational skills and attention to detail

Data Entry and proficient in Microsoft Office Suite

Ability to use office equipment including, but not limited to : copiers, scanners, computers, projector, etc.

Above average written and verbal communication skills

Ability to follow instructions and safe operating procedures

Basic math knowledge

Demonstrated ability to provide quality customer service

Ability to maintain confidentiality

Ability to work overtime as needed

Successfully pass a pre-employment drug test (do not test for THC / marijuana)

DIVISION : U.S. AutoForce

U.S. Venture requires that a team member have and maintain authorization to work in the country in which the role is based. In general, U.S. Venture does not sponsor candidates for nonimmigrant visas or permanent residency unless based on business need.

U.S. Venture will not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed recruitment Master Service Agreement, there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement, U.S. Venture shall reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of U.S. Venture.

U.S. Venture, Inc. is an equal opportunity employer that is committed to inclusion and diversity. We ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, marital status, age, national origin, disability, veteran status, genetic information, or other protected characteristic. If you need assistance or an accommodation due to a disability, you may call Human Resources at (920) 739-6101 .