Executive Administrative Assistant to the Vice President, Chief Financial Officer

Position Description

An exceptional opportunity exists to provide high-level executive administrative support to the Vice President, Chief Financial Officer in RAND's Santa Monica office.

This position requires discretion and professional demeanor, strong organizational skills, capacity to work both independently and directly with the office of the Chief Financial Officer and its stakeholders both inside and outside of RAND, the ability to handle multiple tasks within time constraints, and good judgment in prioritizing a wide range of support responsibilities.

In addition, an important component of this position requires working closely with the other corporate officers and their assistants in handling a variety of material and subject matter of a sensitive or confidential nature.

This includes providing assistance with corporate-related functions. General administrative duties including complex calendaring, travel preparation and reimbursements, preparing memos, reports, presentations, and meeting agendas;

maintaining and organizing office filing systems to enable ready access to and retrieval of documents; and other related responsibilities as assigned.

Corporate duties may also include assistance with corporate-related functions as well as being available to help with any overflow work and / or to provide general back-up assistance to the executive officers, as needed.

Qualifications

The successful candidate will be a self-starter with the ability to work independently, exhibit good judgment and possess the ability to multitask and prioritize with minimal direction.

The position requires a minimum of six-years of high-level executive administrative experience and demonstrated exceptional organizational, communication and interpersonal skills.

A strong sense of discretion is required in dealing with sensitive and confidential issues; attention to detail and accuracy is essential.

It is also important that the EAA be a team player and be able to demonstrate tact, courtesy, and judgment in working with all levels of individuals within and outside of RAND.

Must have advanced computer skills including Word, PowerPoint, Excel, and Outlook to produce a variety of high-quality documents in a timely, error-free fashion

Experience

Must have a minimum of 6 years of relevant high level administrative support experience. A BA / BS degree may be considered for 2 of the 6 years’ experience.

Education Requirements

High School Diploma or GED required. BA / BS degree preferred.

Security Clearance

US Citizenship is required to obtain and maintain a DoD Security Clearance.

Location

Santa Monica office; onsite presence required upon business need and executive’s schedule, usually 2 to 3 days per week working onsite.

Salary Range : $73,700 - $107,000

RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities;

a candidate’s work experience, education / training, skills, expertise; and internal equity. This position is overtime eligible.

Successful candidates will be offered employment in a specific title, as determined by the candidate's education and experience.

In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more.