Rentals Coordinator

Country :

United States of America

Location :

CAN19 : CRS-NYC 80 Bomont Place, Totowa, NJ, 07512 USA

Carrier Rental Systems provides year-round solutions for temperature control, power generation, or special event needs by renting and selling HVAC equipment during emergency breakdowns, planned outages, equipment retrofits, and plant expansions.

This position is responsible for assisting with billing clients, writing POs, receiving POs, coordinating credit card transactions, attending AR calls, working with customers on past due accounts.

Carrier Rental Systems is seeking a motivated, energetic, customer-focused individual to join the organization as a Rentals Coordinator to support our Vidor, Texas Depot.

Responsibilities :

• Through professional phone demeanor, interact with customers and vendors to determine appropriate service requirements
• Keep customers and salespeople informed. Diligently follow-up on all orders and releases. Work with the depot equipment coordinator for outbound / inbound shipments and orders.
• Coordinate scheduling of manpower and communicate with Equipment Coordinator, Depot Manager, and salespeople daily
• Maintain active relationships with multiple transportation suppliers through daily contacts
• Serve as the initial contact for A / R collection review and approve customer invoices
• Review vendor invoices and ensure that they are in the proper form for payment processing.
• Maintain and update Accounts Payable and Accounts Receivable tracking files
• Call customers to verify they have received invoices and request a pay date
• Maintain active relationships with all third-party suppliers through periodic contact
• Prepare Rental Agreements, Bill of Ladings, job related Purchase Orders, AS needed when the equipment coordinator is unable
• Maintain record of service activities including closing out jobs on the schedule board when completed. Log all project releases and ensure customer signature
• Coordinate all equipment transportation activity. Provide prompt notification to customer, salespeople, technicians, and managers.

Log all outsourced transportation services

• Assist with technician and subcontractor scheduling and other activities
• Participate in all weekly depot meetings and monthly Rentals Coordinator and A / R conference calls
• Schedule preventive maintenance with the Lead Tech(s) and Depot Manager.
• Load and unload equipment in the yard.
• Inspect equipment leaving the yard (verify tagging status).
• Verify proper bill of lading prior to equipment leaving the yard.
• Verify equipment returning to the yard matches the original bill of lading.
• Inspect equipment returning from customer sites for damage and inform Depot Manager of the damage and cost to repair.
• Establish and maintain spare parts and equipment inventories.

Basic Qualifications :

• High school diploma or GED
• 2+ year of Administration experience
• 1+ year experience in MS Office Suite (Including Excel)

Preferred Qualifications :

• Must have the ability to multi-task in a fast-paced environment
• Strong organizational skills
• Strong teamwork and communication skills
• Must adhere to all EH&S policies and standards
• Ability to work on-call and / or overtime as required to support the business
30+ days ago