JOB TITLE - Administrator / Administrative Assistant
- Exciting Position at Lawrence Berkeley National Laboratory - Berkeley, CA (ONSITE)
- HOURLY PAY - $40.00 per hour
- 6-12 month contract Extension or conversion, high possibility depending on performance
- Full Benefits (Medical, Dental, Vision, PTO, Matching 401k)
Please apply with your resume!
Provide a wide range of administrative support services for researchers and staff, supporting programs within Accelerator Technology & Applied Physics Division.
Under the guidance of the work lead, responsible for serving as a point of contact for program’s administrative support matters through planning, organization, prioritization and timely execution of tasks.
This position is eligible for a hybrid work schedule. Work schedules are dependent upon business needs. This position is expected to work three days per week on-site.
Additional on-site days may be required depending on business needs.
Job Responsibilities
- Under the guidance of the work lead, provide administrative support for ATAP ( Accelerator Technology & Applied Physics Division) programs and division activities.
- Work as part of a team to coordinate logistics for events such as formal reviews, workshops, small conferences, and program / technical meetings (including logistical planning) events while ensuring compliance with applicable policies and procedures.
- Serve as Travel, Event, Publication, and Procurement specialist and provide regular training updates and maintaining desk guides for processes.
- Assist research and operational staff with workspace planning and maintenance and inventory tracking.
- Prepare for new employees, affiliates, visitors, and guests by completing online request forms and tracking for completeness.
Establish and maintain effective tracking systems
Collaborate with researchers and administrative staff to create and maintain work process templates, forms, and maintain lobby board.
Required : Education & Experience
- A minimum of four (4) years of relevant administrative experience including coordinating and facilitating complex tasks related to travel and procurement in research, academic, or large / complex organization, or a combination thereof .
- BA / BS degree or directly relevant experience.
- Demonstrated experience in successfully working on logistical arrangements for moderately large events (i.e., meetings, reviews, workshops, conferences, etc.).
- Demonstrated experience working collaboratively as a team player.
- Strong customer focused interpersonal skills including experience interfacing with all levels of personnel both internal and external to an organization with a high degree of professionalism, discretion, and confidentiality.
- Effective customer service skills and ability to work with all levels of staff in a diverse environment.
- Experience utilizing high-level organizational skills to initiate, prioritize, track and follow through on responsibilities and manage competing assignments.
- Demonstrated experience maintaining organized records and documentation in electronic files.
- Demonstrated verbal and written communication skills including experience compiling information on complex subjects and producing professional high-quality, error-free correspondence, documents, reports and presentations.
Knowledge, Skills & Abilities
- Excellent interpersonal skills and demonstrated experience in managing communications and relationships with professional discretion and sensitivity.
- Demonstrated computer knowledge and aptitude for learning new technologies and software.
- Excellent time-management and task-management skills.
- Ability to establish and maintain cooperative working relationships at all levels, internally and externally.
- Experience with planning, reporting, and coordination of large activities.
- Excellent written communication skills, including detailed editing skills sufficient to edit a variety of documents for grammar, syntax, style, and clarity.
- Ability to leverage business and technology systems (e.g., MS Office Suite, Google Suite, Smartsheet, Adobe Acrobat , etc.
to enhance business organization and communication at all levels.
Attention to detail and reliable follow-through.
PI245225385
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