Administrator

Employment type : Contract Contract duration : Until April 2025 Hours : 40 hrs / week, office hours Location : Berkeley, CA Position Overview Responsible for providing a wide range of administrative support services for researchers and staff, and supporting programs within the department.

Under the guidance of the work lead, this role involves serving as a point of contact for the program’s administrative support matters through planning, organization, prioritization, and timely execution of tasks.

This position is eligible for a hybrid work schedule, with three days per week expected on-site. Additional on-site days may be required depending on business needs.

Responsibilities Under the guidance of the work lead, provide administrative support for departmental and divisional activities.

Work as part of a team to coordinate logistics for events such as formal reviews, workshops, small conferences, and program / technical meetings, ensuring compliance with applicable policies and procedures.

Serve as a specialist in Travel, Events, Publications, and Procurement, providing regular training updates and maintaining desk guides for processes.

Assist research and operational staff with workspace planning, maintenance, and inventory tracking. Prepare for new employees, affiliates, visitors, and guests by completing online request forms and tracking for completeness.

Establish and maintain effective tracking systems. Collaborate with researchers and administrative staff to create and maintain work process templates, forms, and lobby boards.

Qualifications A minimum of 4 years of relevant administrative experience including coordinating and facilitating complex tasks related to travel and procurement in research, academic, or large / complex organization, or a combination thereof.

Demonstrated experience working collaboratively as a team player. Strong customer focused interpersonal skills including experience interfacing with all levels of personnel both internal and external to an organization with a high degree of professionalism, discretion, and confidentiality Effective customer service skills and ability to work with all levels of staff in a diverse environment.

Experience utilizing high-level organizational skills to initiate, prioritize, track and follow through on responsibilities and manage competing assignments.

Demonstrated computer knowledge and aptitude for learning new technologies and software. Excellent time-management and task-management skills.

Ability to establish and maintain cooperative working relationships at all levels, both internally and externally. Experience in planning, reporting, and coordinating large activities.

Excellent written communication skills, including the ability to edit a variety of documents for grammar, syntax, style, and clarity.

Ability to leverage business and technology systems (e.g., MS Office Suite, Google Suite, Smartsheet, Adobe Acrobat) to enhance business organization and communication.

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