Senior Financial Analyst (PA4)

Initial Posting Date :

09 / 18 / 2024

Application Deadline :

09 / 29 / 2024

Agency :

Oregon Housing and Community Services

Salary Range : $6,025 - $9,253

$6,025 - $9,253

Position Type : Employee

Employee

Position Title :

Senior Financial Analyst (PA4)

Job Description :

Oregon Housing & Community Services

Senior Financial Analyst

Program Analyst 4

Hybrid - Salem, OR

Oregon Housing & Community Services (OHCS) is searching for a Senior Financial Analyst that will oversee the financial policy and process functions of the Disaster Recovery and Resilience (DRR) division.

This position will collaborate closely with the OHCS Central Services division, including Accounting, Budget, and Fiscal staff.

If this position sounds like the challenging career opportunity, you have been looking for, then don't hesitate and apply today!

OUR COMMITMENT TO EQUITY, DIVERSITY, & INCLUSION

OHCS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action / Equal Opportunity employer and encourage applications from members of historically underrepresented racial / ethnic groups, women, individuals with disabilities, veterans, LGBTQ+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Our Vision is that all Oregonians can pursue prosperity and live free from poverty.

Our Mission is to provide stable and affordable housing and engage leaders to develop integrated statewide policy that addresses poverty and provides opportunity for Oregonians.

Our Core Values : Collaboration - Compassion - Equity - Integrity - Leadership - Transparency.

IMPORTANT INFORMATION

Working Condition : Hybrid >

This position has some requirements for in-person work with the possibility of becoming fully remote.

This position is permanent, full time, and represented by SEIU.

Per the SEIU CBA for OHCS represented positions, applicants who are current OHCS employees will be considered and interviewed before external applicants.

This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.

This position requires both a resume and a cover letter, the cover letter will need to address the desired attributes listed in this job posting.

WHAT YOU WILL DO

The person is a position will oversee the financial policy and process functions of the Disaster Recovery and Resilience (DRR) division.

This position will collaborate closely with the OHCS Central Services division, especially the Accounting, Budget, and Fiscal staff.

The OHCS DRR division will manage a customized Customer Relationship Management (CRM) platform for the OHCS Recovery & Resilience programs benefitting disaster survivors.

The CRM platform will be used for the implementation of a variety of recovery programs. Within the system, OHCS Recovery & Resilience will design at least : public intake portal, system architecture for a unique applicant record, automation for system processing of eligible applicant files, protocols for standardized external contact to applicants within the system, and interface with OHCS accounting systems including batch payment processes and vendor setup.

This position will coordinate with CRM developers, OHCS' IT team, and various other business stakeholders. This position will work closely with key OHCS staff to develop financial policies, procedures, and requirements needed for all the recovery programs run through the CRM.

This position will participate in and collaborate on (unless another development model is used) the Agile sprint cycle employed to design and enhance the operations of the CRM for all financial and accounting business processes.

This position will also be responsible for developing financial and accounting business processes to ensure accurate exchange of data and information including reports.

The Disaster Recovery and Resilience Senior Financial Analyst will ensure that establishment of DRR division protocols within the CRM system meet OHCS policy and requirements.

Through this complex work, the Senior Financial Analyst will develop original CRM System business requirements to define how the CRM system can be optimized for CDBG-DR financial management.

• This position will support the development, analysis, and forecasting of financial trends of recovery investments and key strategic initiatives;
• generate required reports for HUD or other financial reporting' ensure all Federal financial reporting is timely and accurate;
• define DRR internal business policy and practice for the review and approval of invoices in collaboration with Contract Administrators;

identify and implement process improvement initiatives related to financial policies, procedures, and functionality in the CRM system.

The position will coordinate connecting financial system reporting to internal resources overseeing HUD's Disaster Recovery Grant Reporting system (DRGR), other IT systems, and support reporting financials to external and internal stakeholders.

This includes supporting financial reporting to executive staff with data-driven program analysis, financial trend analysis, and outcome-based program reporting and reviews.

This position will be a policy expert in overlaying requirements of HUD CDBG-DR programs with OHCS business practices. This highly technical and policy-driven work will require a skilled financial policy analyst to navigate cross-cutting federal requirements.

MINIMUM QUALIFICATIONS

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills;

and five years' experience coordinating or administering a program.

Any combination of experience or education equivalent to eight years of experience that typically supports the knowledge and skill requirements listed for the classification.

To request a copy of the position description, please contact : HCS [email protected]

DESIRED ATTRIBUTES

The most competitive candidates will possess the following attributes, experience, and knowledge :

Three years of similar experience in disaster recovery, program management, or a related field.

Considerable knowledge of information tracking systems and databases applicable to the work.

Experience developing, implementing, testing, enhancing, and supporting a customer relationship management (CRM) system is preferred.

Ability to plan, organize, and act as a lead with staff.

Ability to work independently to meet goals and deadlines.

Experience with relational database programs.

Knowledge of or certification in Project Management Body of Knowledge (PMBOK) best practices preferred.

Knowledge and understanding of the principles of governmental accounting and financial reporting.

Experience promoting diversity, equity, and inclusion principles and practices in the workplace.

WHAT'S IN IT FOR YOU

You will become part of an innovative and strategic group of professionals and enjoy a competitive salary and benefits package!

A positive environment that offers opportunities for career growth and cross-training.

An agency that supports and encourages work / life balance and overall wellness.

Generous benefits package including, employer-paid health insurance, vacation, and sick leave, eleven paid holidays, three paid personal days, flexible spending accounts, and an employer contribution retirement plan ( PERS ).

The posted salary range is the total possible range for the classification. Candidates are screened through a Pay Equity process that evaluates various factors.

Please see the Pay Equity website for more information.

RECRUITMENT TIMELINE

These dates are approximate and may change.

Recruitment Closes : 09 / 29 / 24

Recruiter Screening for Minimum Qualifications : On-going

Hiring Manager Screening for Requested Skills : On-going

1st Round of Interviews : Week of 10 / 07 / 24

2nd Round of Interviews : TBD if needed

Anticipated Start Date : 11 / 04 / 24

APPLICATION GUIDANCE AND REQUIREMENTS

Current State of Oregon employees : Apply via your employee Workday account.

External applicants : View this application instructional video . A PDF is also available by clicking here .

REQUIRED : Attach your most up-to-date Resume . Please ensure your Workday profile matches your submitted resume.

REQUIRED : Attach a Cover Letter that demonstrates how you meet the "Desired Attributes" for this position.

A Cover Letter that does not meet the required criteria will be graded as ineligible.

If you have questions about the job announcement, or need an alternate format to apply, please contact the HR Solutions Inbox at : HCS [email protected]

WHO WE ARE

Oregon Housing and Community Services (OHCS) is Oregon's housing finance agency. We provide financial and program support to create and preserve opportunities for quality, affordable housing for Oregonians of lower and moderate income.

Our vision is that all Oregonians can pursue prosperity and to live free from poverty. Across Oregon, housing has emerged as a paramount concern.

The lack of available housing, high rents and high home prices are driving rapid increases in housing instability and homelessness.

The data is clear : too many Oregonians are without a safe, stable, and affordable place to call home.

OHCS is placing a greater emphasis on strategic planning and the way we invest our resources. Recently, we have restructured, refocused, and reimagined our agency.

Our work has led to an increased emphasis on data, research, and customer service. We are carrying that effort forward with the Statewide Housing Plan .

The plan articulates the extent of Oregon's housing problem and what we can do to address it. OHCS committed to the Housing Stability Council and our stakeholders that the plan will be responsive to the needs of the state.

OHCS released its Building Oregon's Future : 2023 Annual Report to update the agency's significant progress in meeting the goals outlined in the 2019 Statewide Housing Plan.

We are now more than halfway into the five-year plan.

To learn more about Oregon Housing and Community Services, visit our website : https : / / www.oregon.gov / OHCS / pages / index.aspx

DISASTER RECOVERY & REILIANCE

The Oregon Department of Housing and Community Services (OHCS) has established a new division to manage recovery from major disasters.

The Recovery & Resilience section will administer long-term state and federal grants to benefit disaster survivors and impacted communities in Oregon.

Primarily, the division is recovering from the major disasters that occurred during Labor Day Weekend of 2020 when fires caused the loss of nearly 4,200 homes in the state.

The Oregon Legislature allocated $150 million in specific wildfire recovery along with substantial affordable housing funding which will be applied to disaster impacted regions, and the federal government is expected to allocate resources to the recovery as well.

OHCS has set aggressive goals to replace as much of the lost housing as it possibly can, and to provide a comprehensive recovery for individuals impacted by the fires.

This division is a key function of OHCS and will develop innovative business practices within the agency through the administration of multiple CDBG-DR programs for recovery and resilience including HARP, HOP, IHA, PIER, and others.

Under the CDBG-DR grant, DRR plans to carry out multiple Substantial Action Plan Amendments (SAPAs), which will likely result in significant program changes, the addition of new programs, and the development of updated and / or new policies and reporting requirements.

WANT TO KNOW MORE? LET US HELP YOU!

If you need a reasonable accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please send your request to HCS HR.

[email protected] and include the job requisition number.

The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.

95%. Please review the Classification and Compensation page for more details.

Please save a copy of this job announcement for reference as it may not be available to view after the job closes.

Finalists will be subject to a computerized criminal history check.Adverse background data may be grounds for immediate disqualification.

Work Authorization : Oregon Housing & Community Services (OHCS) does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form containing authorization to work in the United States.

OHCS will use E-Verify to confirm that you are authorized to work in the United States.

Veteran's Preference : Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website : Veterans Resources .

NOTE : If claiming veterans' preference please be sure to check your Workday account for pending tasks or actions under your "My Applications" section.

APPENDIX

Emails

HCS [email protected]

Links

Application Instructional PDF

Application Instructional Video

Benefits Information

Classification and Compensation Page

OHCS Website

Oregon's Statewide Housing Plan - Halfway Progress Report

Oregon's Statewide Housing Plan - Full Plan

Pay Equity

Public Employees Retirement System (PERS)

Veterans Resources