Administrative Assistant II

Job Description

Job Description

We are seeking a dedicated and detail-oriented Administrative Assistant II to support daily operations and strategic initiatives as established by our executive team.

This role involves coordinating meetings, managing calendars, preparing reports, and facilitating communication between internal and external stakeholders.

Responsibilities :

• Support daily operations and strategic initiatives established by the executive team.
• Attend departmental meetings, record minutes, and distribute them accordingly.
• Coordinate meetings and tours with community partners.
• Act as a backup for pharmaceutical visits and distribute bus passes to clients.
• Manage executive team calendars, ensuring attendance at events requiring Agency representation.
• Gather and prepare information for routine reports in a timely manner.
• Facilitate communication between the CEO, Board members, team members, and external stakeholders.
• Prepare concise and complete documents as requested by the executive team.
• Provide strategic oversight for special projects requested by the executive team.
• Conduct research and prepare analytical reports to support Agency operations.
• Coordinate Agency events such as Board meetings, Town Hall meetings, and team gatherings.
• Arrange video conferencing equipment and prepare for meetings and events.
• Maintain strict confidentiality regarding all information obtained in the course of duties.
• Perform additional tasks as assigned.

Qualifications :

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Proven experience as an executive assistant or similar role.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite and experience with video conferencing tools.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.

Perks :

• Competitive Salary
• Comprehensive Health Benefits
• Paid Time Off
• Public Student Loan Forgiveness Program
• Employee Assistance Program
• Retirement Plan
• Work / Life Balance
• Employee Recognition
• Professional Development

Disclaimer : The preceding job description outlines the general nature and level of work performed. It is not exhaustive of all responsibilities, duties, and qualifications required.

Equal Opportunity Employer : The Crossroads Center is committed to diversity and does not discriminate in employment based on color, race, sex, religion, national origin, sexual orientation, gender identity, disability, age, parental status, or other protected characteristics.