Administrative Assistant

Location : Seabrook, NH - onsite

Duration : 6+ month contract

Pay : $25 / hr

Hours : Hours Varies as early as 6am-8am - 2pm-4pm

Responsibilities :

The Administrative Coordinator is responsible for daily activities supporting overall plant operations and supporting HR administrative tasks.

To be considered for this position, individuals must be well organized, focused on the team aspect of the role, work diligently and have strong communication skills.

This individual must be able to work independently as well as within a team, be flexible to change and able to respond quickly and effectively under pressure in a fast paced, demanding environment.

Essential Duties and Responsibilities :

• Manage office operations including postings, communication records, mail incoming / outgoing, contact information, etc.
• Submit purchase requisitions, including blanket orders, on behalf of the Seabrook site as needed by maintenance, production, logistics, engineering, etc.
• Help to manage / set up site wide meetings.
• Assist in submitting monthly reports as required by the SHE
• Process invoices, support goods receipts for non-inventory items and assist in contractor / vendor management.
• Works collaboratively with the HR Manager and assists by providing daily management of the Human Resources function
• Primary resource for employees with any HR related concerns or inquiries
• Conduct orientation with new hires and support the onboarding process
• Prepares and maintains employee new hire packets and ensures accurate and timely completion of the new hire process and paperwork
• Ensures confidentiality and professionalism is maintained when dealing with sensitive and confidential information
• Plans and organizes onsite events.
• Additional responsibilities assigned as needed.

Qualifications :

• Demonstrates problem-solving skills, with the ability to work independently and handle projects with limited supervision
• Ability to multitask and adapt in a fast-paced environment
• Advanced proficiency and accuracy with Microsoft applications and data entry
• Strong Microsoft Excel and PowerPoint experience required
• Knowledge of HR related employment law and regulations
• Ability to build and maintain relationships cross-functionally and across all levels of the organization
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• Ability to display good judgement, discretion, and confidentiality
3 days ago