Payroll Coordinator

Reporting to the Assistant Director of Human Resources, this position is part of the Human Resources Department working in Chesterfield, Missouri.

A hybrid work schedule can be accommodated after training and full functioning.

All candidates must complete an employment application for consideration.

Summary :

Position is responsible for administration of payroll. Administers policies relating to human resources activity by performing the following duties.

Essential Duties and Responsibilities :

HR Payroll Systems - Collect, review, and enter employee data for payroll into HR / Payroll systems to ensure accurate pay, deductions, and reporting.

Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. Audit payroll for accuracy and make necessary adjustments, including manual check preparation.

Maintain knowledge of payroll and tax laws and regulations. Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.

Maintains or oversees the maintenance of employee records. Oversees procedures and processes and manages inquiries and requests related to preparation and distribution of payroll.

Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates. Facilitates audits by providing records and documentation to auditors.

Identifies and recommends updates to payroll software, systems, and procedures.

• Compliance - Ensure company compliance with Service Contract Act requirements regarding wage determination rates, payment of health and welfare earnings, providing personal holiday time, processing of unused personal holiday time, and occurrences where the minimum amount of PTO and / or vacation has not been used.
• HR Reports - Design and prepare required and ad hoc HR reports for governmental reporting, pension, internal analysis, and management tracking.
• Legal Requirements / Government Regulations - Maintains knowledge of legal requirements and government reporting regulations affecting payroll.

Maintains knowledge of multi-state payroll practices.

• Record Keeping - Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
• Inquiries - Responds to inquiries regarding policies, procedures, and programs.
• Policy Recommendations - Make recommendations for policy considerations when legal changes or new trends emerge.

This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary.

Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Experience : College or business school course work; or 2-3 years related experience and / or training; or equivalent combination of education and experience.

Prior payroll processing experience required with knowledge of payroll processing best practices.

Experience with ADP payroll processing required. Preferred work experience processing payroll using Work Force Now within a Comprehensive Payroll environment.

Prior experience working with pay and deductions related to retirement savings including compliance with 401(k) and pension plans.

Strong proficiency with numbers to accurately calculate payroll.

Proficient using Excel, MS Office. Certified Payroll Professional Preferred.