SENIOR ADMINISTRATIVE ANALYST

Job Description

Please see below the Job requirements for the Wayne County Airport Authority's position of a Senior Administrative Analyst

Job title : Senior Administrative Analyst

Positions Needed : 1

Job Location : Wayne County Airport Authority

11050 Rogell Drive, Bldg. 602

Detroit, MI 48242-5004

Work schedule : Full Time - 40 hours a week

Job length : 3 months 6 months

SSN Need : Yes

SUMMARY

Under the supervision of the assigned supervisor, the Senior. Administrative Analyst supports a variety of Divisions or

Departments including performing research analysis, compiling and analyzing data / information, writing and summarizing reports

related to contract terms, documents and conditions used by the Division or Department. This employee will often handle

complex and confidential assignments.

Essential Functions

Creates / updates reports, spreadsheets and documents for use by staff. Performs queries, audits, and summaries.

Updates and maintains complex and confidential database records.

Assist with incoming and outgoing communications and scheduling needs.

Assists with review of documents as needed. Provides comments and recommendations to staff for inclusion in the

Department or Division's response / comments.

Manages customer service functions and requests. Directs requests to the appropriate staff member.

Processes delivery reports, vouchers, Purchase Order requisitions, credit card reconciliations, expense reports, etc. using the

integrated financial system. Maintains the Division's prospective vendor contact lists for products and services.

Conducts research and gathers data to support Division or Department purchasing process. Conducts general research as

needed in support of Division or Department's goals and objectives.

Maintains Division's physical and electronic contract and read files, including but not limited to subcontracts and partnerships,

RFP / RFQ / RFI documents and related proposals / contracts. Verifies and or obtains contract file content including amendments,

resolutions, summaries, correspondence, minimum concession fee adjustments, etc.

Develops and maintains tracking system for contract information including : expiration, renewals / extensions, if applicable.

Develops and distributes information reports to other Divisions, Departments and Tenants. Obtains data from Financial

Planning and Analysis; develops and distributes reports as needed. Reviews, evaluates and tests data to ensure accuracy of

reports and documents.

Improves Department utilization of the Computerized Maintenance Management System (CMMS) by validating asset

management and job plans; developing, producing and distributing reports; and assisting personnel in the CMMS

management of work orders to ensure work orders are properly created, updated, and closed; as well as work order planning

and scheduling.

Performs other similar and related duties as required or directed.

REQUIRED QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed

below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

Education

Associate's Degree AND three (3) years experience in compiling and

analyzing data / information, writing and summarizing

reports related to contract terms and conditions;

High School Diploma or Certificate of High

School Equivalency

AND six (6) year's experience in compiling and analyzing

data / information, writing and summarizing

Knowledge, Skills and Abilities

Office Suite Software (Core - Email, Word

Processing, Spreadsheets, Presentation)

Proficient

Database Systems / Software Proficient

Accounting / Financial Software Proficient