Executive Assistant

Job Description

Job Description

About Us

At Vast.ai, we value creativity, energy, drive and teamwork. We are looking for talented people who share these values to join as we grow our team.

Our vision is to widely distribute AI computing to reshape our future for the good of humanity. Come join us. If witnessing the birth of AGI excites you, we can't wait to hear from you!

Vast.ai is a market based cloud computing platform focused on reducing the cost and friction of compute-intensive workloads, enabling anyone to easily leverage large-scale GPU liquidity.

Vast.ai is the market leader for low cost GPU rentals. Our GPU marketplace powers AI projects and businesses all over the world.

NOTE : Currently hiring for on-site work in Westwood, Los Angeles.

About the Role

Vast.ai is seeking an Executive Assistant to support the CEO and COO, as well as the team when needed, to ensure that company goals are accomplished, and operations run efficiently.

The role demands maintaining and refining internal processes that support executives company-wide, coordinating internal and external resources.

You will be instrumental in managing communication between upper management and employees, liaising with internal and external executives on various projects and tasks enabling Vast to expedite workflow.

Key Responsibilities

• Planning meetings, sending reminders, booking travel accommodations, and organizing business lunches.
• Relaying information from upper management to department heads, and dealing with correspondence, and complaints.
• Organizing induction programs for new employees as well as fundraising support and research.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
• Managing information flow, formatting and preparing information for communication.
• Screening and directing phone calls, taking detailed messages, welcoming visitors, and organizing the office space.

You Are

• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
• Experienced with developing internal processes and filing systems.
• Skilled at demonstrating leadership skills and quick-witted.
• Highly proficient in problem solving and the ability to multitask.
• Personable and resourceful with excellent communication skills.
• Outstanding attention to detail and strong organizational skills.
• Tech Savvy.

Qualifications

• Four years of experience in administrative roles reporting directly to upper management.
• Proficiency with office productivity tools and aptitude for learning new software and systems.
• Excellent written and verbal communication skills, and ability to maintain confidentiality for the company and its employees.
• Strong time-management skills and an ability to organize and coordinate multiple projects at the same time.

Benefits

• Full-Time, Monday - Friday.
• Onsite at the Vast.ai HQ in Westwood, Los Angeles.
• Health, dental, vision and life insurance coverage.
• Matching 401K.
• Ambitious, fast-paced startup environment.
• Generous equity.
28 days ago