Safety Coordinator

Job Summary :

Assists Director to ensure the safety and security of people and property. Responsible for a variety of office management and clerical duties including data collection and recordkeeping.

Ensures the development, implementation and updating of required written safety programs and plans.

Essential Job Functions :

Security :

• Assists Director in overseeing a Safety program and to ensure the safety and security of people and property. Participates with team members both in the department and the University to set and attain established goals and objectives.
• Responds quickly to new issues and challenges. Conduct investigations into employee inquiries, suggestions and complaints.
• Provide clear and concise staff reports for managerial / Administrative action. Communicate in a professional manner. Respond to ideas and suggestions of co-workers.

Keep his / her supervisor informed of critical concerns.

• Keep accurate and timely records as required. Maintain required safety and health documents / files.
• Must be able to take appropriate action when needed, in the event of an emergency, to handle safety and security situations effectively and professionally.

Handles safety evacuations and coordinates with Administration in the event of a crisis.

• Assists Safety Director in promoting health and safety to eliminate unsafe and unhealthy working conditions; communicate with and properly train campus employees to follow safety procedures.
• Coordinates and maintains relationship with campus departments concerning safety compliance issues. Conforms to all state laws and regulations and completes all necessary reports.
• Conduct periodic safety and health walk-through inspections of all workplace facilities.
• Assists in the safety of the campus to include checking mechanical, electrical and storage areas for unusual or unsecure situations.
• Evaluates condition of all parking areas and makes recommendations concerning any maintenance and repairs required. Assists with the management of the University motor pool.

Ensures that vehicles are properly maintained, inspected and clean.

• Assist, coordinates with Vendors about parking lot, cameras & other Safety and Security equipment needs. Works with Purchasing Director on obtaining quote approvals on all new projects.
• Assist, coordinates with Campus Events to provide security for after hour events. Which may include Oklahoma City Police Officers.
• Attends required in-service and other training programs as requested. Must maintain 16 hours of continuing education. Continues to be involved in personal growth and development.
• Performs additional duties as assigned.

Safety :

Chemical Safety / Hazardous Materials

• Coordinate campus wide Chemical Hazardous waste disposal, and assist departments with collection.
• Coordinate campus wide Bio-Hazardous waste disposal, and assist departments with collection.

Serves as Campus Chemical Hygiene officer.

• Develops and delivers Hazardous communication training to faculty and staff, upon hire, and annually thereafter.
• Develop, coordinate, and review chemical hygiene plans for each department / lab that has chemical inventory.
• Periodically conduct Lab inspections.
• Monitors and assist campus departments with up to date Chemical Inventory List.
• Insures campus departments SDS are up to date, and readily available upon request.
• Develops, implements, and updates safety programs for the campus, such as, but not limited to, Blood-Borne Pathogens, Personal Protective equipment, Hazardous Communication, and Lockout Tagout.

Fire Protection

• Ensures Campus Portable Fire Extinguishers monthly checks are conducted and are operational.
• Coordinates annual inspection, testing, and maintenance done by outside vendor in accordance to NFPA Standards.
• Coordinates semiannual inspection, testing and maintenance conducted by outside vendor of Kitchen fire suppression system in accordance to NFPA Standards.
• Coordinate semiannual inspection, testing, and cleaning of kitchen vent hood is conducted by outside vendor in accordance to NFPA Standards.
• Coordinate annual inspection, testing, and maintenance of the campus Fire Alarm System in accordance to NFPA Standards.
• Coordinate annual inspections, testing, and maintenance of Campus Sprinkler System in accordance to NFPA Standards.
• Plans and conduct periodical fire drills for the campus.

Fleet Vehicles

• Coordinates and maintains Fleet vehicle maintenance and records, and provides guidance to the campus on long term maintenance plans, and objectives.
• Occasionally use the campus reservation management system to reserve campus vehicles.

Training / Quarterly Training

• Provides, develops, and coordinates mandatory quarterly training for faculty / staff.
• Develops and conducts new hire safety training.
• Occasionally provides, develops and coordinates campus safety training for students.
• Assist departments with department specific training.
• Conducts / coordinates annual training for students in emergency preparedness.

Emergency Operations

• Serves as liaison with Stillwater Emergency Operation Center, and the Stillwater Emergency Operation Manager.
• Serves as liaison with Oklahoma County Emergency Operation Center.
• Assist with and develops Emergency Operation Plan.
• Develops and Coordinates Training for NIMS activities and University compliance.
• Assist and conducts hazardous assessments for disaster planning.
• Coordinates and inputs emergency contact information into Cowboy Alert for parents and guardians of the Child Development School.
• Provides emergency alert notification to the campus community in a critical incident or timely warnings.
• Assist in planning and recognition for response in critical incidents involving the campus or community.
• Assist, coordinates, and delivers training for the campus Emergency Response teams / floor captains.

Security

• Provide leadership for Security officers and assist with new hire training.
• Occasionally responds to call of request, and emergency calls for assistance.
• Conduct / Assist in investigations that involve students, staff, faculty and visitors.
• Occasionally works as a Field Training Officer for new hire security personnel.
• Occasionally develops and or provides campus safety training to students.
• Assist / Coordinates operation and maintenance of the electronic locking system (DSX).

Keys and Cores

• Coordinates all training concerning keys and cores with all security personnel.
• Oversees all installation of new cores or when a department needs their locks changed.
• Coordinates with vendors when new projects are initiated and works with facility operation in the planning phases of the new projects.
• Assists maintenance when cores or doors are not operational.

Switchboard / Clerical

• Assist / Coordinates training of Clerical Work.
• Occasionally operate and man the OSU-OKC switch board.
• Occasionally assist customers with keys.
• Occasionally assists with the budget.

The duties listed in this job description are intended as illustrations of the various types of work that may be performed.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Special Instructions to Applicants

Resume and cover letter are required for full consideration. Copies of all current Certifications will be required upon hire.

Official transcripts will be required upon hire, if have an Associates degree or higher.

Position Qualification

Minimum Qualifications :

Education / Certifications :

• High School diploma or equivalency.
• Completion of Occupational or Environmental Safety Associates in Applied Science.
• Valid Oklahoma drivers' license; good driving record.

Preferred Qualifications :

• Experience working in an educational environment.
• Experience in live instruction, to include large groups of participants.
• Licensed unarmed security guard from the Council on Law Enforcement Education and Training (CLEET).
• OSHA 10 and / or 30 Hour Course

Work Experience :

• Working Knowledge of NIMS.
• Experience with computer software including, but not limited to, Microsoft Excel, Word and Power Point.
• Experience conducting, implementing and writing safety programs, courses, workshops, etc.
• Knowledge of OSHA requirements and regulations.

Knowledge, Skills, and Abilities :

• Ability to work alone and to promote a positive, safe, and secure campus environment.
• High degree of integrity and initiative.
• Strong interpersonal skills and sensitivity to a multicultural environment in an effort to work and communicate effectively with all students, faculty, staff and community partners.
• Ability to maintain and evaluate safety requirements for the health and safety of all faculty, staff, and students on campus.
• Good administrative skills to include computer proficiency and accurate and organized recordkeeping.
• Strong attention to detail to detect irregularities and change of environment.
• Ability to be customer focused, including the ability to resolve customer problems.
• Ability to handle multiple tasks, utilizing strict confidentiality procedures.
• Must be able to work irregular hours, including weekends and holidays, if needed.
• Strong working knowledge of OSHA standards.
• Maintain confidentiality and discreteness in close partnership with Human Resources and other departments as required.
• Good administrative skills including computer proficiency and accurate / organized recordkeeping.
• Strong attention to detail to detect irregularities and changes in the environment of the campus community.
• Strong ability to maintain a customer focused outlook, and the ability to work with the campus community.
• Ability to exercise patience and project a calm demeanor in high stress situations.
• NIMS, ICS 100, 200, 700, 800

Preferred Qualifications :

• Experience working in an educational environment.
• Licensed unarmed security guard from the Council on Law Enforcement Education and Training (CLEET).

Working Conditions :

• Must be able to work flexible hours to include some nights and weekends or holidays.
• Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms.
• May be exposed to extreme weather conditions.

Physical Requirements :

Extensive standing and / or walking; Occasional bending / stooping, squatting / crouching and pushing / pulling; Manual dexterity / visual ability to operate motor vehicle, computer and radio.

Repetitive movement of hand / wrist.

• Duties require extended periods of sitting, standing, talking, listening, and computer usage.
• Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.