Executive Assistant to the Senior Vice President and General Counsel

Essential Duties and Responsibilities :

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• Coordination, document creation, general processing, and routing of documents, business plans and other work product generated by the Legal, Executive and Administration Departments.
• Types, transcribes and / or word processes letters, memoranda and reports, many of which may be of a confidential nature.
• Composes routine correspondence, basic forms and conducts some research that does not require the executives’ direct involvement.
• Maintains records and files for the Legal, Executive and Administration Departments, including highly confidential files and documents.
• Handles large meeting coordination.
• Screens telephone calls and visitors; takes messages, directs callers to the appropriate point and responds directly to calls not requiring the executives’ attention.
• Makes travel arrangements and assists in scheduling meetings, including arranging facilities, equipment, etc.
• Makes appointments and maintains calendars for the Senior Vice President and General Counsel as necessary.
• Opens, screens and distributes mail, shipments, etc.; directs mail to other departments as appropriate; prepares outgoing mail, faxes, shipments, etc.

including special handling requirements such as overnight delivery.

• Compiles data for status reports and related issues and conducts research and compiles and types statistical reports.
• Prepares expense reports.
• Vouchers legal invoices.
• Maintains confidentiality of all corporate, personnel and legal matters.
• Other duties as assigned by the Senior Vice President and the General Counsel.

Requirements :

Minimum Education and Experience Requirements :

• Bachelor’s degree or equivalent experience.
• Minimum 3-5 years or equivalent work-related experience supporting executives necessary.
• Demonstrated ability to handle confidential information appropriately.
• Highly proficient in the following software programs : Outlook, Word, Excel, PowerPoint, databases.
• Extensive experience in administrative preparation of presentations.
• Excellent written and verbal communication skills.
• Ability to stay focused, efficient, and effective in managing multiple priorities.
• Professional demeanor and ability to defuse emotional situations in a calm manner.
• Strong interpersonal skills and good judgment.
• Proven ability to work independently to achieve accomplishments.
• Ability to communicate effectively with all levels of employees and outside contacts.
• Mature, energetic with a let’s roll up our sleeves’ attitude.
• Proven ability to effectively collaborate with internal team, cross-functional team, and external parties.
• Ability to provide after hour and flexible support a must.

Preferred :

• Team and / or sports experience.
• Knowledge of MLB policies and procedures.

Physical / Environmental Requirements :

Office : Working conditions are normal for an office environment. Work may require occasional weekend and / or evening work.

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