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Chief Financial & Administrative Officer

Chief Financial & Administrative Officer

HIASNew York, NY, US
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HIAS Organization

HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives. HIAS stands in a world in which refugees find welcome, safety, and opportunity.

We welcome refugees in the United States and across the globe and support displaced people in critical ways so they can fully access their rights and rebuild their lives with dignity. With the strength of Jewish communities beside us, we not only deliver legal support, economic empowerment, and social services, we also advocate for the rights of forcibly displaced people around the world.

More than one hundred years ago, the Jewish community founded HIAS in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts, and history of the Jewish peoplea history of oppression, displacement, and diaspora. HIAS has since helped generations of Jews facing violence and remains committed to helping Jewish refugees anywhere in the world.

Today, our clients come from diverse faiths, ethnicities, and backgrounds, as do our staff members. We bring our experience, history, and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

Drawing on our Jewish values and history, and working with host communities, HIAS provides vital services to refugees, asylum seekers, and other forcibly displaced and stateless persons around the world, and advocates for their fundamental rights so they can rebuild their lives.

The Role

Reports to : Chief Executive Officer

Location : Hybrid requires office presence in Silver Spring, MD, or New York City

Key Internal Work : In collaboration with HQ and Country Office colleagues globally, and with the Board of Directors, especially the Board Budget & Finance and Audit & Risk Committees.

Overview : A member of HIAS' Executive Group and reporting to the CEO, the Chief Finance & Administrative Officer (CFAO) is a pivotal leadership role for HIAS.

In line with HIAS' values of Welcome, Justice, Empathy, Partnership, Courage, and Resilience, the CFAO is responsible for :

  • Directing and overseeing all HQ Finance, IT, Internal Audit Risk and Facilities Management functions.
  • Ensuring HIAS' fiscal and operational excellence and compliance.
  • Working closely with relevant senior leaders to spearhead the development, execution, and ongoing review of policies, standards, systems, and frameworks on a global basis.
  • Providing expert guidance and support to the organization's senior leadership as well as HIAS' network of refugee resettlement affiliates and other partners.

Key Responsibilities

Leadership :

  • Provide strategic direction and leadership for a diverse team of professionals, fostering a culture of excellence, learning, and accountability.
  • As a member of the executive team, gain a full understanding of all program and operational aspects of the organization so as to best advise the team and the CEO on financial strategies within the budget constraints faced by the organization.
  • Ensure that the finance and administration division is resourced and structured to underpin and enable the achievement of organizational strategic goals.
  • Collaborate with Programs, External Relations, and other relevant departments to ensure effective communication with donors and partners relating to funding and funding opportunities.
  • Financial Management :

  • Drive the agency's financial and operational sustainability, ensuring robust responsive and compliant systems and processes across HIAS' global network, including at headquarters, regional, and country offices, and affiliate agencies.
  • Assess and control organizational performance on an ongoing basis against both the annual budget and HIAS' strategic goals.
  • Guide, prepare, and submit an annual operational plan and budget in line with HIAS' strategic goals, ensuring that organizational activities are managed within the parameters and reporting accurately on progress and challenges on a quarterly basis.
  • Champion effective and efficient budgetary planning, forecasting, and cost management processes in line with sector best practices and agency goals.
  • Oversight of all financial aspects of the organization, including investments, audit activities, accounts, ledgers, and reporting systems, ensuring adherence to Generally Accepted Accounting Principles, regulatory requirements, federal statutory audit requirements, and Office of Management & Budget audit requirements.
  • Oversight of relationships with external audit and accounting firms as well as the annual audit process.
  • Actively engage with the board and its committees on administrative matters, trends, and foresight and lead the relationship with the Budget & Finance Committee and Audit & Risk Committee.
  • Provide insightful and actionable financial and operational information, analyses, and modelling to the CEO and Board, on major investment and financing decisions, influencing both strategy and operational decisions (for example relating to geographic scope).
  • Provide support and expert guidance on financial management to the HIAS Foundation Executive Director and Board.
  • Ensure professional and compliant financial management in support of HIAS-branded entities (e.g., HIAS Europe) in fulfillment of agreements with those entities.
  • Support the Finance team, in collaboration with Human Resources, to oversee and manage the employee pension plan and ensure that payroll processes and salary payments are managed professionally and in line with legislation in the country of operation.
  • IT & Systems :

  • Ensure IT, risk, and financial systems are in place to support and drive HIAS' strategic priorities.
  • In collaboration with IT leadership, ensure the continuity and security of the IT network.
  • Lead global ERP systems integration, ensuring the ERP meets agency needs with appropriate controls and user training.
  • Ensure the requisite data management systems are in place to manage the demands of HIAS' complex operations including its diverse donor base with the need for multiple currency management.
  • Internal Audit & Risk :

  • Through the Risk team, oversee the agency's overall governance, risk management, and control framework as well as the Internal Audit & Control (IAC) function, to enhance financial and other organizational systems, processes, and controls, ensuring continuous improvement internal control and compliance.
  • Actively support the selection and engagement of outside consultants (audits, investment advisors, etc.) and coordinate audit activities, maintaining robust internal controls and safeguards.
  • Ensure that staff across all division and country offices receive the financial, risk, and systems management resources and training they need to succeed in their positions.
  • Facilities Management :

  • In collaboration with the Office of General Counsel and the People and Culture division, oversee HIAS' office leases and utilities contracts around the world, ensuring that offices are fit for purpose and meet HIAS' legal and duty of care obligations to staff and program participants.
  • Oversee all construction and maintenance projects for HIAS offices.
  • The Leader

    HIAS seeks a seasoned, mission-driven leader and finance executive with flawless technical skills, strong judgment, and integrity managing complex matters. Among other qualities and experiences, this role requires the following skills and competencies :

  • Proven successful financial leadership experience, in a global complex NGO with a comparable budget.
  • Exceptional leadership skills within a global organization, ideally within the humanitarian sector, and working with complex multiple funding streams : government, institutional, and individual.
  • Proven success in leading and managing large finance and administrative teams in global complex organizations, with at least 10 years' experience at senior leadership level.
  • A deep knowledge of funding and the proposal process within comparable global organizations.
  • Strong knowledge of IT systems and process management within complex global organizations along with extensive experience in the design and implementation of global finance and enterprise-wide systems.
  • Strong knowledge of data analysis, forecasting & financial modelling, investments, financial reporting, budgeting, audit, tax, strategic planning, internal controls, and risk management.
  • Deep knowledge and understanding relating to the application of Generally Accepted Accounting Principles.
  • Excellent change leadership skills.
  • Exceptional communication and relationship skills, with the ability to lead within a matrix structure and build strong collaborative partnerships across cultures.
  • Strong analytical skills and ability to problem-solve, with the ability to make pragmatic risk-based and commercial decisions.
  • The proven ability to lead, develop, and mentor team members to meet organizational goals and as finance leaders through change.
  • The ability to conceptualize issues, design solutions, decide, and execute through strong team leadership.
  • Knowledge of and / or passion for issues related to immigration and refugee protection.
  • A proven capacity to effectively
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