Senior Level Executive Assistant (TS/SCI) - DODP7

Company Overview

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide.

Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies.

Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives;

reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ US?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems.

In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential.

QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose.

We are committed to supporting your success in both your professional and personal lives.

Position Overview

QinetiQ US is seeking an Senior Level Executive Assistant to support our client at the under Secretary of Defense for Intelligence and Security (USD(I&S).

The highly motivated candidate will be providing routine administrative support to various principals and advisors.

Responsibilities

• Provide a full range of executive level administrative support including executive secretariat functions (e.g. correspondence management, editorial changes, and coordination)
• Maintaining leadership’s daily calendars, coordinating meetings, conferences, and video-teleconferences (to include taking minutes and maintaining invitations and attendee contact rosters)
• Preparing and / or overseeing travel arrangements for staff personnel and assist with developing travel reports and travel vouchers upon completion of travel using the Defense Travel System (DTS)
• Ensuring documents are prepared in the appropriate DoD format (which may entail technical writing / editing, editorial consultation, proofreading, or overall documentation review) and that documents are marked, filed, and retained in accordance with OSD and federal records disposition schedule, approved by the National Archives and Records Administration
• Tracking weekly work / leave status of all office employees via the Defense Agencies Initiative (DAI) Portal or its equivalent;
• Reviewing, monitoring, and reporting the status of action item activities and products using the Correspondence and Task Management System (CATMS) and Joint Staff Action Processing (JSAP)
• Supporting action officers for all required correspondence actions (e.g., formal letters, memorandum, read-ahead briefing / meeting packages, activity reports, senior leadership reports, and travel / training / personnel documents).
• Serve as the administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF) tasks include monitoring access to SCIF, preparing and maintaining essential logistic and security requirements for the SCIF, answering phones, maintaining office files and the office filing system, tracking action items in the OUSD(I&S) suspense portal, and providing security support to special access programs as required.

Required Qualifications

• Minimum of 10 Years of experience
• Previous experience with DTS, JSAP & CATMS
• Top Secret clearance with SCI #qinetiqclearedjob
• Must have strong written and verbal communications skills and be willing to actively communicate with co-workers, program leadership, and clients, which may involve delivering presentations.

Preferred Qualifications

• OSD, Pentagon or Service Headquarter staff experience
• Military experience a plus

Company EEO Statement