Executive Administrative Assistant

The GB Marine Group is home to three of the world’s most famous luxury boating brands Grand Banks Yachts, Palm Beach Motor Yachts and Eastbay Yachts.

Our Stuart, FL location is the premier full-service yacht repair facility in Southern Florida. Our passion is driven by three core values that have united us as a team and enabled us to reach peak performance in design, production and customer service : Customer Centricity in that our customer service is second to none;

Pride in Perfection in that good is the enemy of great and the Pioneer Spirit in that every challenge is an opportunity to find new and better ways of designing, building and maintaining our yachts.

We are dedicated to hiring the most well-qualified people to join our team. We are currently seeking a full-time Executive Administrative Assistant.

Job Summary :

This is a full-time position working in our service yard office. Below is a brief list of duties and required skills.

Duties :

• Administrative tasks as delegated
• Data Entry
• Assist Service Department with various task
• Database Management
• Marine Industry experience preferred
• Answer incoming phone calls and route them to the appropriate person or take detailed messages as required

Great all visitors and direct customers to appropriate department

Organize meetings and company events

Write emails, memos, and letters and distribute them appropriately

Contribute to company report

Scan and maintain an organized filing system

Develop, update, and maintain relevant office procedures

Book all Company Travel and enter Expense Reports

Create Purchase Orders for Vendors and process Invoices as required

Business knowledge for accurate cost entry coding

Order office Supplies

Responsible for mail distribution

Any additional tasks assigned by Office Managers

Skills and Requirements :

Outstanding customer service and a passion for the marine industry.

• Ability to communicate in a professional manner with customers and staff.
• Excellent communication skills
• Ability to interact with High Profile clientele
• Must maintain a professional appearance at all times.
• Friendly, approachable personality.
• Attention to detail
• Self-Motivated
• Proficiency in Microsoft Word and Microsoft Excel

At least five years minimum experience required

• Excellent problem-solving skills and attention to detail.
• Must be able to multi-task in a fast-paced environment.
• Ability to work alone or in teams.
• Excellent time management and organizational skills.
• Complies with all company policies and procedures.
• Ability to lift heavy objects and work in physically demanding environments.
• Ability to work in an upright standing position for long periods of time.
• Must have valid driver's license.
• High school diploma / GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines and phone systems

Schedule :

• Monday through Friday
• 8-hour shift 9am-5; Hours are Flexible if required
• Overtime as needed
Benefits :
• 401(k)
• 401(k)
• 401(k) Matching
• Dental Insurance
• Options for 100% Company Paid Health Insurance
• Vision Insurance
• Company Paid Life Insurance
• Paid Time Off
• Select Holidays Off with Pay
• Training Support
• Competitive Compensation
16 days ago