ADMINISTRATIVE ASSISTANT III

McCormick & Company, Inc., a global leader in the spice, flavor, and seasonings industry, is seeking a full-time Administrative Assistant.

This new hire will work at McFONA , located at 1900 Averill Rd in Geneva, IL . The Administrative Assistant will report to the Plant Manager.

McCormick & Company, Incorporated is a global leader in flavor with approximately 14,000 employees worldwide. With over $6 billion in annual sales across 160 countries and territories, we manufacture, market, and distribute spices, seasoning mixes, condiments, and other flavorful products to the entire food industry including e-commerce, retail,food manufacturers and foodservice businesses.

Our most popular brands include McCormick, French's, Frank's RedHot, Stubb's, OLD BAY, Lawry's, Zatarain's, Ducros, Vahiné, Cholula, Schwartz, Kamis, DaQiao, Club House, Aeroplane, and Gourmet Garden.

Every day, no matter where or what you eat or drink, you can enjoy food flavored by McCormick. Our Purpose is "To Stand Together for the Future of Flavor and our Vision is "A World United by Flavor where healthy, sustainable and delicious go hand in hand."

As a company recognized for its exceptional commitment to employees, McCormick offers a wide variety of benefits, programs, and services.

Benefits include, but are not limited to, tuition assistance, medical, dental, vision, disability, group life insurance, 401(k), profit sharing, paid holidays, and vacations.

POSITION OVERVIEW :

Under general direction of the Plant Manager, the Administrative Assistant at McFONA will perform high-level administrative and business support of a complex and confidential nature for the Plant Manager, GLC, and site Senior Leaders.

RESPONSIBILITIES

• Coordinate internal employee events to include picnic, charity day, intern events, internal celebrations for the site
• Distribute and coordinate monthly events calendar and coordinate employee meetings and supply chain employee meetings and events to include scheduling, meal coordination, creating and distributing presentation materials
• Assist in training administrative responsibilities to include setup of employees in the system and assigning roles.
• Support internal Plant visits and meetings (Site masterplan visits, or other supply chain visitors)
• GLC- Support the GLC through calendar administration, presentations, notes, and coordination
• Positively represent McCormick and McFONA in greeting or receiving visitors and provide information regarding business matters as appropriate.
• Ensure accuracy of own work and accuracy of work prepared by others for submission to high levels of the organization for senior leaders.
• Manage site badging processes to ensure employees, visitors, customers, and auditors are given correct accesses to site facilities.
• Distribute and ship mail and packages to respective parties and manage office supplies for office spaces and mailroom.
• Ensure high level of service for visitors to include managing visitors schedule, coordinating travel and meeting room spaces, and managing catering services for highlevel visits.
• Manage the LandsEnd logo wear with finance department and coordinate laundry and dry-cleaning vendors.
• Apply high level of PC application skills, including word processing, development of spreadsheets and databases, and presentation of materials.
• Exercise judgment with respect to urgency, confidential information, and potential problems.
• Maintain and update weekly, monthly, and annual system data and reports.
• Manage plant tour requests, office supply management, bulletin board and file maintenance, employee communications, and community service events.

REQUIRED QUALIFICATIONS :

• High school diploma or equivalent
• Proficiency in Spanish
• Minimum 3 years’ experience in an administrative and / or business support role
• Proficiency with Microsoft Word, PowerPoint, and Excel
• Experience preparing spreadsheets, charts, and graphs
• Experience creating presentations
• Aptitude for learning new job-specific computer systems
• Excellent written and verbal communication skills
• Ability to multi-task, prioritize competing work demands, plan and organize work to meet scheduled deadlines
• Well-developed organizational skills, including paper and electronic filing systems
• Strong customer focus with an approachable and helpful demeanor
• Experience being proactive and timely in responding to requests
• Excellent attention to detail and high degree of accuracy in all work
• Ability to exercise discretion and manage confidential material and information.
• Professional, positive, service-oriented behavior in all interactions
• Ability to anticipate and initiate cyclical activities
• Proven complex problem-solving and independent judgment abilities
• Ability to complete projects with limited supervision

PREFERRED QUALIFICATIONS :

• College coursework or specialized training
• Proficiency with an ERP system, ideally SAP
• Proficiency with an email software system such as Lotus Notes, Outlook or related

McCormick & Company is an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

As a general policy, McCormick does not offer employment visa sponsorships upon hire or in the future.