Academic Administrator

Position Responsibilities :

Academic Management :

• Provide University offices and faculty, with pertinent information through reports, written communications, and forms and facilitate access to necessary documentation, and university systems
• Oversee faculty course evaluation process
• Review monthly and annual salary budgets and expense reports, including grant and gift budgets, for accuracy and precision including purchases, payroll expenses, and account transfers
• Manage faculty, students, and office staff affairs including, day-to-day needs, requests, and data management and TA scholarship record keeping and reporting to student finance
• Support colleagues in learning and using University and technology programs : Banner, Argos, Microsoft Office, Google Docs, SmartEvals
• Continuously review and streamline college processes to ensure alignment with Yeshiva University Schools
• Determine needs and priorities for room requests, space planning, IT services, University access accounts, and other shared operational resources
• Communicate with IT and Academic Computing with regard to maintenance of classroom / office technology
• Provide training to staff regarding school and organizational policies and procedures. Ensure that all employees are aware of special instructions from the Office of Safety and Security
• Make decisions about expenditures within guidelines set by the Dean and Associate Dean
• Assist with special projects as assigned by the Dean or Associate Dean

HR Management :

• School representative for processing faculty and staff hiring, promotion, termination, salary adjustments, and performance management reviews as they pertain to non-faculty positions
• Prepare and review requisitions, Electronic Personnel Action Forms (EPAFs), and faculty appointments
• Manage student employment requisitions, hiring, terminations, and student employment budgets
• Assist dean with faculty recruitment and tenure activities
• Assist with student recruitment and admissions activities
• Track all incoming CVs, reference letters, and supporting documents for applicants
• Work with HR to streamline the screening and registration process through university systems
• Provide the school’s administrative orientation for new hires
• Onboard faculty and student employees in conjunction with HR

Experience & Education Background :

• Bachelor’s Degree required
• 5-7 years of progressive office management / academic administration experience required
• Master’s Degree preferred

Skills & Competencies :

• Advanced level of computer proficiency including Microsoft Office Suite and Banner
• Excellent written and verbal communication skills, so as to be an effective liaison for the college with internal and external populations including online web / social media
• Strong interpersonal skills, and effective relationship development
• Highly self-motivated and extremely organized
• Strong analytical skills, with the ability to find creative solutions, and implement resolutions toward desired results
• Effectively manages own time and resources
• Proactive and team-oriented

Salary Range : $70,000-75,000